Proposal Specialist

Title: Proposal Specialist

Location: Telecommuter US 

Work Type: Remote, Full Time

Job ID: R75144

Job Description:

EFI Global is a full-service engineering, fire investigation, environmental, health and safety, and specialty consulting services firm serving a variety of industries in both the public and private sectors. Over the last four decades, we have grown from a boutique firm specializing in handling insurance fraud and arson cases and providing expert witness testimony, into a recognized global leader in engineering failure analysis, origin-and-cause investigations, environmental consulting, laboratory testing and specialty consulting. Our forensic investigation, engineering and environmental services teams around the world share a dedication to expertise, quality and demonstrating to customers that caring counts®. Each of our more than 700 professional engineers, fire investigators, architects and scientists was selected for their technical proficiency, in-depth industry knowledge and commitment to professional integrity. Together, our diverse backgrounds and collective insights empower clients to make better-informed business decisions. EFI’s combination of global solutions and local expertise has earned the firm a reputation for delivering timely responses that consistently meet our clients’ expectations—anytime, anywhere.  Click here to learn more about EFI Global.  

Join a team that believes great work starts with great people—where collaboration is genuine, support is real, and wins are celebrated together. We’re seeking a Proposal Specialist with experience developing high-quality RFP/RFQ responses, partnering with cross-functional subject matter experts, and managing timelines in a fast-paced environment. Here, you’ll have the opportunity to grow your skills, refine your expertise in proposal development, and make a meaningful impact. This fully remote role offers the flexibility to thrive while staying connected to a welcoming, high-performing team. Prefer candidates reside in California or Texas. Other US locations will be considered but must have familiarity with CA & TX RFP/RFQ pursuits.

Job Description PRIMARY PURPOSE: To develop and respond to requests for information and proposals; to collaborate with various subject matter experts (SMEs) to ensure the proposals are completed timely and accurately; and to provide oversight of quality and cohesiveness of response.

ESSENTIAL FUNCTIONS and RESPONSIBILITIES

• Reviews and vets RFP & RFQ opportunities in collaboration with regional leadership & SMEs, coordinating and responding to ensure timely and accurate submissions
• Provides initial draft of each request to various subject matter experts (SMEs) as needed and incorporates any needed edits or updates to the response.
• Ensures initial draft is compliant, responsive, and specifically tailored to each client’s needs.
• Ensures security and integrity of all proposal documentation.
• Works collaboratively with the SMEs to ensure new requirements are identified and documented.
• Facilitates internal flow and review of all proposal inputs and directs production of final master proposal.
• Determines and maintains the timeline for each response to ensure that deadlines are met.
• Helps develop and maintain proposal best practices.
• Takes on additional assignments, such as RFP follow-up requests, proposal library update projects and other ad hoc assignments.
• 5+ years of professional experience required, preferably within a related industry such as engineering, construction, architecture, or other professional service.

ADDITIONAL FUNCTIONS and RESPONSIBILITIES

• Performs other duties as assigned.
• Supports the organization’s quality program(s).

QUALIFICATIONS

Education & Licensing

Bachelor's degree from an accredited college or university preferred.

Experience Requirements

Minimum of four (4) years of related experience, or an equivalent combination of education and experience

At least one (1) year of project management experience required

At least one (1) year of proofreading and editing experience required

Preferred / Advanced Experience

Eight (8) to ten (10) years of related experience, or an equivalent combination of education and experience. Five (5)+ years of proposal management experience, preferably within environmental, engineering, construction, architecture, or other professional services industries

Minimum of five (5) years of proofreading and editing experience

Skills & Knowledge

• Demonstrated experience in creating winning proposals in response to Requests for Qualifications and Proposals issued by Public Agencies (City, County, State, and Federal level) specifically CA & TX
• Effective collaboration skills to work harmoniously with project pursuit teams
• Proactive and able to work independently, managing priorities and delivering results
• Strong grammar and proofreading skills
• Knowledge of appropriate software
• Good project management skills
• Good time management and organizational skills
• Good oral and written communication skills
• PC literate, including Microsoft Office products
• Ability to work in a fast-paced high-pressure environment
• Ability to work in a team environment
• Ability to meet or exceed Performance Competencies
• Simultaneously; and ability to meet deadlines
• Develop and manage teaming relationships to support RFP requirements, including meeting minority and subcontracting participation goals.

WORK ENVIRONMENT

When applicable and appropriate, consideration will be given to reasonable accommodations.

Mental: Clear and conceptual thinking ability, excellent, judgment, troubleshooting, problem solving, analysis, and discretion; ability to handle work=related stress; ability to handle multiple priorities.

Physical: Computer keyboarding, travel as required
Auditory/Visual: Hearing, vision and talking

If your application is selected to advance to the next round, you will receive an e-mail notification or phone call from a recruiter to schedule an initial call.

LI-Remote

As required by law, Sedgwick provides a reasonable range of compensation for roles that may be hired in jurisdictions requiring pay transparency in job postings. Actual compensation is influenced by a wide range of factors including but not limited to skill set, level of experience, and cost of specific location. For the jurisdiction noted in this job posting only, the range of starting pay for this role is $75,000 - $90,000 annually. A comprehensive benefits package is offered including, but not limited to, medical, dental, vision, 401k and matching, PTO, disability and life insurance, employee assistance, flexible spending or health savings account, and other additional voluntary benefits.