Project Employee, Grants Coordinator

Title: Project Employee, Grants Coordinator - NBA Foundation

Location: New York, NY, United States of America(US), 10022

Workplace: NBA Foundation

Department: NBA Foundation

Job Description:

WORK OPTION: The NBA currently provides eligible employees the option of working remotely one day per week.

The National Basketball Association (NBA) is a global sports and media organization with the mission to inspire and connect people everywhere through the power of basketball.  Built around five professional sports leagues:  the NBA, WNBA, NBA G League, NBA 2K League and Basketball Africa League, the NBA has established a major international presence with games and programming available in 214 countries and territories in 60 languages, and merchandise for sale in more than 200 countries and territories on all seven continents.  NBA rosters at the start of the 2023-24 season featured a record 125 international players from 40 countries and territories.  NBA Digital’s assets include NBA TV, NBA.com, the NBA App and NBA League Pass.  The NBA has created one of the largest social media communities in the world, with more than 2.3 billion likes and followers globally across all leagues, team and player platforms.  NBA Cares, the NBA’s global social responsibility platform, partners with renowned community-based organizations around the world to address important social issues in the areas of education, inclusion, youth and family development, and health and wellness. 
 

Group Summary

The NBA Foundation, a public 501(c)(3) charity, is dedicated to driving economic empowerment for under resourced youth, ages 14-24, by funding programs that generate successful transitions from school to meaningful employment with priority being given to organizations operating in NBA team markets. The NBA Foundation will accomplish its mission by investing in programs and partnerships with and making grants to local and national organizations that promote school-to-career employment opportunities, including job readiness, skill training, job placement, and career advancement.

Position Summary

We are seeking a detail-oriented and organized Project Employee, Grants Coordinator to support the execution of the Foundation’s grantmaking activities. This role will ensure the efficiency and transparency of our grantmaking processes while aligning with the NBA Foundation’s mission and values.
 
The Project Employee, Grants Coordinator will provide administrative and programmatic support to the Head of Operations and the broader Foundation team. This role plays a critical part supporting grant administration, maintaining compliance, and enhancing overall grantmaking processes. The ideal candidate is highly organized, proactive, and capable of thriving in a fast-paced environment while working collaboratively with internal and external stakeholders. 

This is a temporary position with an expected duration not to exceed (10) months.

Major Responsibilities

• Schedule and coordinate grantee check-ins, mid-year reporting calls, and prospective grantee meetings
• Conduct first-tier due diligence reviews of budgets, 990 financial statements, and progress reports to ensure adherence to Foundation policies.
• Liaise with grantees to collect required documents, assist with vendor setup and execute grant agreements.
• Manage grant payments efficiently by ensuring timeliness, accuracy, and proper tracking while maintaining organized and accessible documentation, approvals, and communications.
• Work with internal teams and auditors on select grantee audits to ensure compliance and resolution.
• Provide technical assistance and support to grantees on grant-related issues, including use of the grants management system (Fluxx).
• Perform maintenance to ensure accurate grant records, reports, and documents within the grants management system.
• Monitor and respond to inquiries received through the NBA Foundation general inquiry email.
• Track grant deadlines, reporting requirements, and modifications (e.g., changes to budgets, dates, or payment terms).
• Assist with preparing, editing and data collection for NBA Foundation board meeting presentations, progress reports, and annual reports.
• Take detailed notes and document key discussions during meetings with internal and external stakeholders.
• Support planning for grantee learning community, site visits, and working sessions.
• Assist with NBA Foundation signature programming, including event management tasks

Required Education/Professional Experience

• 3-5 years of experience in administrative roles within nonprofits, education, philanthropy, or government.
• Experience with grants management systems (preferably Fluxx) or donor management platforms.

Required Skills/Knowledge Attributes

• Strong organizational skills with the ability to manage multiple projects and deadlines.
• Excellent analytical, writing, and communication skills with strong attention to detail.
• Knowledge of grantmaking processes and nonprofit financial structures.
• Ability to work both independently and collaboratively in a fast-paced environment.
• Proficiency in Microsoft Office (Excel, PowerPoint, Word); project management software is a plus.
• Discretion in handling confidential and sensitive information.
• Commitment to the NBA Foundation’s mission and values.

Salary Range: $80,000 - $90,000 

Job Posting Title: Project 

The NBA does not accept unsolicited resumes from search firms or any other third parties. Any unsolicited resume sent to the NBA will be considered NBA property, and the NBA will not pay a fee should it hire the subject of any unsolicited resume. 

The NBA considers applicants for all positions on the basis of merit, qualifications, and business needs, and without regard to race, color, national origin, religion, sex, age, disability, sexual orientation, gender identity, alienage or citizenship status, ancestry, marital status, genetic predisposition or carrier status, veteran status, familial status, status as a victim of domestic violence, or any other status or characteristic protected by applicable federal, state, or local law.

The NBA is committed to providing a safe and healthy workplace.  To safeguard our employees and their families, our visitors, and the broader community from COVID-19, and in consideration of recommendations from health authorities and the NBA’s own advisors, any individual working onsite in our New York and New Jersey offices must be fully vaccinated against COVID-19. The NBA will discuss accommodations for individuals who cannot be vaccinated due to a medical reason or sincerely held religious belief, practice, or observance.

About the NBA
The National Basketball Association (NBA) is a global sports and media organization with the mission to inspire and connect people everywhere through the power of basketball.  Built around five professional sports leagues:  the NBA, WNBA, NBA G League, NBA 2K League and Basketball Africa League, the NBA has established a major international presence with games and programming available in 215 countries and territories in more than 50 languages, and merchandise for sale in more than 200 countries and territories on all seven continents.  NBA rosters at the start of the 2021-22 season featured a record 121 international players from 40 countries.  NBA Digital’s assets include NBA TV, NBA.com, the NBA App and NBA League Pass.  The NBA has created one of the largest social media communities in the world, with 2.1 billion likes and followers globally across all league, team, and player platforms.  Through NBA Cares, the league addresses important social issues by working with internationally recognized youth-serving organizations that support education, youth and family development, and health-related causes.

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