Project Administrator

Title: Project Administrator

Location: Adelaide Australia

Employees work in a hybrid mode

Full-time

State/Province: South Australia

Business Group: DCS

Legal Entity: AECOM Australia Pty Ltd

Business Line: B&P - Buildings & Places

Work Location Model: Hybrid

Operating Group: International

Primary Location: AU - Adelaide, SA

Job Description:

At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world's most complex challenges and build legacies for future generations.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

Job Description

• Serve as the first point of contact for project administrative needs, including stationery, equipment requests, and catering coordination, ensuring project teams are well-supported day to day.
• Attend and coordinate regular project meetings, capturing detailed minutes and ensuring timely distribution and sign-off across the relevant stakeholders.
• Support the preparation of presentations and project documentation, including gathering materials, formatting documents, and assisting with the organisation of project events.
• Provide hands-on administrative support to the Project Manager, including processing expense claims and coordinating logistics for upcoming project activities and events.
• Coordinate team briefs and manage office supply orders to keep project operations running smoothly and efficiently.

Qualifications

What are we looking for from you?

The following qualifications and experience are highly desired, but if you don't tick all the boxes you could still be a perfect fit for this role. Please apply, all applications will be considered.

• A proactive, can-do attitude with strong organisational skills and the ability to manage competing priorities across a busy project environment.
• Proven experience in minute-taking, document management, and providing administrative support to large, multidisciplinary teams.
• Strong proficiency in MS Office Suite, with confident written and verbal communication skills to engage effectively with technical leaders and project stakeholders at all levels.
• A natural relationship-builder who is approachable, adaptable, and able to hit the ground running in a fast-paced Defence programme.

Additional Information

Why you'll love working with us

• Flexible work arrangements, including alternative start/finish times, part-time, job-sharing and hybrid work options
• Purchase up to 6 weeks additional annual leave per year
• Flex public holidays - swap Easter or other holidays for ones that suit you better
• Continuous learning and growth - lunch and learns, professional development courses, financial study assistance, 5 days paid study leave, global career opportunities

Ready to push the limits of what's possible?

We welcome applications from individuals of all backgrounds, including those with disabilities, additional health or mental health needs, and/or neurodiverse conditions. If you require any adjustments during the hiring process, please let us know.

Applications are reviewed as they come in, and the role may close earlier than expected, so if this opportunity sounds like you, we encourage you to apply as soon as possible.

Learn more about life at AECOM: LinkedIn, Facebook , Instagram, X, YouTube - explore our AECOM voices, employee stories, latest projects, and much more!

AECOM acknowledges the Traditional Owners and Custodians of the lands on which we, our clients and our communities live and work around Australia. We pay our respects to their cultures and to their Elders - past, present, and emerging. We are committed to connecting to Country in our work through meaningful engagement with First Nations peoples and businesses. Find out more about our Australian Reconciliation Action Plan here: https://aecom.com/au/our-vision-for-reconciliation/.

About AECOM

AECOM is the world's trusted infrastructure consulting firm, delivering professional services throughout the project lifecycle - from advisory, planning, design and engineering to program and construction management. On projects spanning transportation, buildings, water, new energy and the environment, our public- and private-sector clients trust us to solve their most complex challenges. Our teams are driven by a common purpose to deliver a better world through our unrivaled technical and digital expertise, a culture of equity, diversity and inclusion, and a commitment to environmental, social and governance priorities. AECOM is a Fortune 500 firm and its Professional Services business had revenue of $16.1 billion in fiscal year 2025. See how we are delivering sustainable legacies for generations to come at aecom.com and @AECOM.

Freedom to Grow in a World of Opportunity

You will have the flexibility you need to do your best work with hybrid work options. Whether you're working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed.

You will help us foster a culture of equity, diversity and inclusion - a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients.

AECOM provides a wide array of compensation and benefits programs to meet the diverse needs of our employees and their families. We also provide a robust global well-being program. We're the world's trusted global infrastructure firm, and we're in this together - your growth and success are ours too.

Join us, and you'll get all the benefits of being a part of a global, publicly traded firm - access to industry-leading technology and thinking and transformational work with big impact and work flexibility. As an Equal Opportunity Employer, we believe in each person's potential, and we'll help you reach yours.