Program Coordinator

Title: Program Coordinator

, YSM C&F Development

Location: Church St, 157

Job Description:

Working at Yale means contributing to a better tomorrow. Whether you are a current resident of our New Haven-based community, eligible for opportunities through the New Haven Hiring Initiative, or a newcomer, interested in exploring all that Yale has to offer, your talents and contributions are welcome. Discover your opportunities at Yale!

Overview
Under limited supervision, the Program Coordinator will provide advanced analysis and expert support for the Deputy Director for Corporate and Foundation Relations in all aspects of prospect management including drafting written materials, maintaining detailed prospect database records, preparation and monitoring of project budgets, managing financial record keeping to coordinate with C&F stewardship efforts, and planning and staffing site visits involving some of Yale's valued corporate and foundation partners. 
Required Skills and Abilities
1. Exceptional communication skills and advanced writing ability; ability to communicate effectively with donors and senior administrators; ability to write and edit complex scientific material including proposals, letters, briefings and reports. Writing sample required at time of interview. 

2. Project management skills. Ability to prioritize work, manage multiple tasks and meet deadlines in a timely manner. Ability to initiate/complete tasks with minimal supervision. Ability to manage long-term projects, including developing/documenting procedures and ensuring the procedures are followed. 

3. Demonstrated organizational and research abilities with strong attention to detail. Ability to analyze large volumes of information and synthesize it in cogent and concise written form. 

4. Professionalism, maturity and an ability to work with confidential information. 

5. Strong computer skills, including demonstrated proficiency using database systems (FileMaker and/or Access) and Microsoft Office Suite (Word, Excel, and PowerPoint). 
Preferred Skills and Abilities

Bachelor's degree and two to three years of administrative professional writing experience. Experience in an academic setting and familiarity with science; knowledge of Yale. 

Principal Responsibilities

1. Coordinates with other departments at Yale to develop or enhance proposals and briefings summarizing Yale activities, and to plan events.
2. Develops and maintains a log of Yale academic and programming activities having development potential for prospects and donors.
3. Coordinates and staffs events. Helps secure hosts and locations for events. Works with Special Events team to secure campus locations. Produces invitation and confirmation cards. Compiles and maintains invitation lists, extend invitations, confirms attendance, ensures attendance accuracy, prepares biography for guest speakers, prepares Event Flow documents, staffs selected events, and contacts vendors.
4. Conducts research on individuals, corporations, foundations, governments and institutions using office files, databases and internet search engines and resources, including sources in other languages when relevant for international development.
5. Drafts a wide variety of written materials including detailed biographical and business briefings, correspondence, proposals, endowed gift agreements and stewardship reports.
6. Designs, develops and produces ad hoc reports and analyses by report generation and manipulation of information systems, including our primary Alumni database.
7. Researches and investigates gift commitments using office files and databases. Ensures the accuracy of gift acknowledgments and all information relayed to prospects.
8. Builds strong relationships with staff and serves as a key contact on questions relating to various departmental needs.
9. Interacts with donors at the request of director and/or gift officers in response to inquiries.
10. Assists with the assignment of tasks to student workers.
11. May perform other duties as assigned.

Required Education and Experience

Eight years of related experience, six of them in the same job family at the next lower level and a high school level education; or six years of related experience and an Associate's Degree; or two years of related work experience and a Bachelor's Degree; or an equivalent combination of experience and education.

Required License(s) or Certification(s)

Required License(s) or Certification(s):

Job Posting Date

05/06/2026

Job Category

Administrative Support

Bargaining Unit

L34

Compensation Grade

Labor Grade E

Compensation Grade Profile

Hourly Range

$35.64

Time Type

Full time

Duration Type

Staff

Work Model

Hybrid

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks basedon the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

Health Requirements

Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.

Posting Disclaimer

The hiring rate of a role is determined in accordance with the provisions outlined in the respective collective bargaining agreement.

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties throughtheir hiring department.
The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.
Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

Note

Yale University is a tobacco-free campus.