Program Assistant, Global Health Programs

Title: Program Assistant, STRIDES, Global Health Programs (GHP)

Location: United States, Washington DC Headquarters

Job Description:

PATH is a global nonprofit dedicated to achieving health equity. With more than 40 years of experience forging multisector Partnerships and with expertise in science, economics, technology, advocacy, and dozens of other specialties, PATH develops and scales up innovative solutions to the world’s most pressing heath challenges. 

PATH seeks a Program Assistant for the STRengthening Infectious Disease DEtection Systems (STRIDES) project. The global project will support and strengthen surveillance, detection and analytical capacity of infectious diseases across both human and animal health.

The Program Assistant will support the various administrative and operational components of the STRIDES project and will serve as a primary point of administrative contact for STRIDES project leadership.

Responsibilities:

Administrative Support

• Provide calendaring, travel, and meeting support for project staff.

• Coordinate and keep team calendars and meeting schedules up to date.

• Document minutes for a variety of meetings.

• Manage and assist in production and distribution of documents including reports, tables, graphics, and other materials using various software programs.

• Draft and proof correspondence and other professional documents such as agendas, meeting minutes, and presentations.

• Assist in completing various monthly, quarterly, annual reports or queries for STRIDES.

• Perform library and internet research as requested.

• Assist in preparations for high-level meetings, presentations, and conferences as requested, including invitation letters, event logistics, hotel negotiations, and billing reconciliations with accounts payable.

• Liaise with country staff to coordinate on-site logistics for meetings, workshops, and other events.

• Maintain team distribution lists and SharePoint permissions to resources and documents.

• Maintain key program level aspects of the SharePoint site (including timelines and other team documents such as org charts and tracker documents) that address program leadership priorities.

Operations Support

• Plan travel for STRIDES staff as needed—sourcing hotels, serving as liaison with the PATH travel team and travel agency, managing passport and visa processing, processing pre and post travel paperwork, and ensuring adherence to travel policies.

• Prepare purchasing requests for supplies, consultancies, or professional services.

• Assist financial administrators with check requests, wire transfer requests, consultant and sub-award requisitions, budget reports, and tracking of sub-awardee payments, contracts, and amendments.

• Generate reports from financial reporting systems, other organizational databases and tracking systems, and provide routine updates to various teams as needed.

• Maintain electronic files and file share structure for the project team.

Required skills and experience:

• Bachelor’s degree and a minimum of 2 years of relevant administrative experience in a professional setting or a combination of education and experience.

• Ability to work in multi-site project team with minimal supervision, including demonstrated history of being a proactive problem solver who can work effectively under deadlines.

• Excellent attention to detail and results focus while able to adapt to changing priorities.

• Excellent and demonstrable organization, communication, interpersonal, and writing skills.

• Strong research, proofreading, and editing skills.

• Flexibility to manage changing priorities.

• Quantitative skills, including budgeting and spreadsheet skills.

• Ability to manage multiple activities, deadlines, and priorities and work independently.

• Ability to think creatively to help organize information, manage workflows, and improve systems and processes.

• Strong command of MS Office suite, especially Outlook, Word and Excel.

• Working knowledge of SharePoint preferred.

• French and/or Spanish language skills desirable.

We offer our employees a competitive salary and generous benefits. For candidates based in the U.S., the annual salary range for this position is $50,000-$60,000. The final salary is based on a variety of objective factors. PATH provides a comprehensive benefit package that includes 15 vacation, 11 holiday, 2 personal, and 12 sick days per year; medical and dental plans; life insurance; and disability and retirement benefits. For more details click here.

Hybrid Work
PATH operates within a hybrid workplace model unless otherwise noted. Hybrid employees must reside within commuting distance of one of our PATH offices. PATH’s US offices are located in Seattle, WA, and Washington, DC.