Personal Assistant

Personal Assistant to the CEO (m/f/d)

Full time

Cologne

Hybrid

This role serves as the Personal Assistant (m/f/d) to TecAlliance CEO Peter van der Galiën, working in close collaboration with the Investor Relations Manager, the Executive Assistant and the Leadership Team.

This role is for you, if you are a seasoned Personal Assistant (m/f/d) who thrives in a fast-paced, executive environment, enjoys structuring complexity, and brings absolute reliability, discretion, and clarity to the Peter's day-to-day work. You are the backbone of the organization, keeping things running seamlessly behind the scenes and enabling our CEO to operate at full impact. The role can be started from June 2026 onwards and is based in our office in Cologne.

Your role:

Task & Project Coordination:

• You support the CEO on his tasks, projects, and strategic initiatives, ensuring priorities, deadlines are met, and follow-ups are done.

Document & Information Management:

• You prepare presentations and documents for the CEO and manage confidential files and executive records.

• You maintain structured project documentation across tools such as Teams, Jira, Confluence, and Azure DevOps.

Calendar & Travel Management:

• You manage the CEO’s complex calendar across multiple time zones, including scheduling meetings, conference calls, and end-to-end travel planning and booking.

Communication & Follow-Up Management:

• You screen and manage emails, calls, and other communications, and draft correspondence on behalf of the CEO.

• You proactively work on follow-up actions agreed with the CEO during a weekly alignment call.

Relationship & Stakeholder Management:

• You act as the primary point of contact between the CEO, internal teams, and external stakeholders and ecosystem partners.

Expense Management:

• You track and process the CEO’s expense reports and reimbursements accurately and in a timely manner.

Your profile:

• Proven profound experience as an Executive Assistant or Personal Assistant to senior executives.

• Ideally a Bachelor’s degree preferred but not required.

• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and collaboration tools such as Microsoft Teams, SharePoint, Confluence, and Jira.

• Language Proficiency: English B2 level or higher and German B2 level.

Contracts, Salary, and non-monetary benefits

💪 All our contracts are by default unlimited (probation period is six months).

🎁 Compensation package: 97% fixed base salary paid monthly, with a 3% performance-based bonus paid annually, dependent on company performance.

🏖 Vacation: 30 days a year.

🌏 Company credit card for travel: whenever you travel a lot you know the struggle. You have to cover travel costs. Never do that again. With your company credit card your cash stays with you as long as you hand in your expense bill promptly.

💪 Company pension plan.

🛡️ Group accident insurance.

🚴‍♀️ Bike leasing.

🛒 Discounts on our corporate benefits program with a broad range of partners.

🍏 in case you work on one of our sites, we offer subsidized meals.

🚀 Structured Onboarding: you receive an individual onboarding plan, have multiple onboarding days in the beginning, and a wealth of e-learning, training, and documentation besides your team at your disposal.

👩‍💻 Set-up: notebook, headset and mouse will be provided, other equipment upon request/need.

❤️‍🔥 Kununu Top Company 2026: we’re proud to state that our score currently sits at 4,1/5 score with an 85%+ recommendation rate.