Operations and Finance Manager

Title: Operations and Finance Manager

Location:  United States

Remote
Job ID:525

Job Description:

Salary:    $85000 - $90000 Per Year
 

The National Council for Occupational Safety and Health (National COSH) is a national non-profit organization seeking an Operations and Finance Manager to help power a growing national movement for worker justice. National COSH builds the power of workers to demand jobs that are safe, healthy, and free from exploitation and abuse. We are a national network rooted in local organizing, bringing together 25 grassroots worker organizations and a broad community of Black, Brown, immigrant, and low-wage workers, unions, and worker advocates across the country.

This is an exciting opportunity for a highly organized, proactive, mission-aligned operations leader who loves building systems, bringing clarity to complexity, and helping a dynamic national team do its best work.

About the Role

The Operations and Finance Manager is a senior, mission-critical leader at National COSH, working in close partnership with the Executive Director to ensure the organization has the financial strength, systems, and operational backbone needed to power a growing national movement for worker safety and justice.

This role is key to the organization's success. The Operations and Finance manager will manage day-to-day operations, steward organizational workflow, lead complex national event planning and execution, and oversee financial management, reporting, and compliance with support from external HR and accounting partners.

The Operations and Finance Manager will not simply maintain systems, but will actively build, strengthen, and improve them, helping a fast-moving, worker-centered organization stay efficent, accountable, and resilient in a rapidly shifting political and economic landscape.

This is an exciting opportunity for a highly organized, proactive, and mission-driven leader who thrives in remote, high-trust environments and enjoys bringing clarity, structure, and momentum to a fast-moving national team. The role collaborates with staff, board leadership, and external partners across multiple states and time zones, ensuring that resources are aligned with strategy and that National COSH is positioned to grow its impact.

This role serves as the operational backbone behind some of National COSHs largest national convenings, helping create spaces where worker leaders from across the country can come together to build power and move campaigns forward.

Bilingual SpanishEnglish is strongly preferred.

Key Responsibilities:

Organizational Leadership & Strategy

• Develop and manage day-to-day operations and organizational workflow, ensuring strong coordination across staff, projects, and priorities Serve as a strategic financial partner to leadership, identifying risks, opportunities, and needed adjustments
• Ensure organizational financial and legal compliance across all systems and processes ? Oversee and serve as the primary liaison with external Financial Support
• Contribute to strategic planning, impact tracking, and organizational development initiatives ? Produce ad-hoc analysis and lead special projects that support leadership and board priorities

Operations and Systems Management

• Identify tools and build systems to ensure smooth, high-impact organizational workflow and day-to-day operations
• Lead end-to-end coordination, operations and logistics for National COSH convenings, including our national conference (COSHCON), WeRise! Worker Leadership Academy, board meetings, staff retreats, and other national gatherings. This includes managing timelines, vendors, budgets, run of show, and cross team coordination to ensure high quality, values aligned events across a national network.
• Oversee contracts, vendors, reimbursements, stipends, and organizational filings and compliance
• Lead systems-building projects, including technology integrations and file management, while supporting database management
• Serve as a resource to COSH affiliates to strengthen their financial and operational capacity

Financial Systems, Controls & Compliance

• Maintain strong financial systems, internal controls,and documentation practices ? Oversee external financial partner, to ensure accurate QuickBooks entries, reconciliations, and timely monthly closes
• Oversee income tracking across grants, contracts, and individual contributions to ensure accuracy, compliance, and alignment with funding commitments
• Maintain real-time budget-to-actuals, grant allocations, and cash-flow projections to support organizational planning and decision-making
• Review and approve invoices, credit card activity, reimbursements, and payment documentation; ensure accurate coding and compliance
• Lead audit and financial review processes, including preparation and follow-up
• Review, interpret, and translate monthly financial reports into clear, actionable insights for the Executive Director, staff, and board
• Maintain and continuously improve financial procedures, templates, and tracking systems
• Oversee and support organizational compliance with federal and state 501(c)(3) requirements

Grants and Contracts

• Develop and manage grant budgets, spending plans, and financial reporting, working closely with the Associate Director of Development and program leads
• Track grant allocations, reimbursement schedules, deliverables, and reporting deadlines across funding cycles
• Support the creation and financial review of MOUs, subgrant agreements, and partner agreements to ensure compliance and sustainability

Human Resources & Administration

• Oversee staff onboarding, payroll coordination, benefits enrollment, and personnel records. ? In partnership with External Financial and HR Support, manage payroll coordination; track compensation changes, PTO, leave categories, and personnel records; support SEP IRA and benefits administration
• Support implementation of personnel policies and collective bargaining agreements

Who You Are

You are a highly organized, systems-minded, and mission-driven professional who loves making things run well. You bring both precision and initiative you dont just follow processes, you improve them. Youre energized by supporting a national movement and helping people across multiple states work together more effectively.

Qualifications

• 5+ years of progressively responsible experience in operations, financial management, budgeting, and grants management in a nonprofit, labor, or mission-driven organization
• Experience working closely with executive leadership and boards, providing financial insight to support strategic decision-making
• Proven ability to build, improve, and manage operational and financial, including policies, procedures, technology integrations, and internal controls
• Demonstrated experience managing complex, multi-fund budgets, restricted grants, and compliance across multiple funding streams
• Commitment to developing an organizational work and operations culture that promotes high-impact, mission-driven outcomes. Experience coordinating with external financial support firms, accountants, auditors, and payroll providers
• Strong project management skills, with the ability to manage multiple priorities, deadlines, and stakeholders with minimal supervision
• Exceptional attention to detail, accuracy, and follow-through
• Highly organized, proactive, and able to anticipate needs, solve problems, and take initiative without being asked
• Comfortable working independently in a remote environment while collaborating with a national team across time zones
• Excellent written and verbal communication skills; able to translate financial information into clear, actionable insights for staff and leadership
• High integrity and discretion in handling sensitive financial, personnel, and organizational information
• Demonstrated commitment to workers rights, racial justice, and social justice values ? Bilingual Spanish/English strongly preferred

Salary and Benefits

• Salary: $85,000 $90,000, commensurate with experience and expertise.
• Excellent Benefits Package: Includes 100% individual and 70% family health and dental insurance coverage, a 5% retirement contribution, paid time off, holidays, a monthly stipend for remote work setup, and phone reimbursement for work-related communication expenses.
• This is a full-time, U.S.-based position reporting to the Executive Director, with flexible remote work options.

National COSH is an equal opportunity employer committed to fostering a diverse team that reflects a variety of backgrounds, perspectives, styles, and experiences.