Onboarding Coordinator

Onboarding Coordinator

Chicago, IL

Type: Contract

Job Title: Onboarding Coordinator

Location: Chicago, IL

Industry: Nonprofit

Compensation: $23–$26 per hour

Work Schedule: Monday–Friday – 3 days in/2 remote

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About Our Client:

Addison Group is hiring for our client, a well-established nonprofit organization serving diverse communities throughout the Chicago area. This organization is mission-driven and committed to making a meaningful impact through community-based services and programs.

Job Description:

The Onboarding / HRIS Coordinator will support day-to-day human resources operations with a focus on onboarding administration, HR systems management, and recruitment coordination. This individual will play a key role in ensuring a smooth candidate experience from offer stage through start date while maintaining accurate records within the HRIS.

This is a 2 to 3 month project with potential for permanent placement based on performance and business needs.

Key Responsibilities:

• Coordinate and track the full onboarding process, including offer documentation, pre-employment requirements, and background screenings
• Maintain consistent communication with candidates to ensure completion of onboarding steps such as fingerprinting, documentation, and scheduling updates
• Serve as a liaison between candidates and hiring managers to provide timely updates on start dates and onboarding progress
• Post and manage job openings within the applicant tracking system and external job boards
• Conduct professional reference checks and document findings appropriately
• Generate and maintain reports within the HRIS to support HR operations
• Assist with employee engagement and recognition initiatives
• Contribute to process improvement efforts to enhance onboarding efficiency and accuracy
• Support additional HR projects and operational needs as assigned

Qualifications:

• Minimum of 2 years of experience in Human Resources
• Experience working with UKG a must
• Strong technical proficiency, including Microsoft Office Suite and Microsoft Teams
• Excellent written and verbal communication skills with the confidence to follow up proactively
• Highly detail-oriented with strong organizational skills
• Comfortable working independently with minimal supervision while knowing when to escalate questions
• Professional, polished demeanor with the ability to navigate a fast-paced environment

Perks:

• Hybrid flexibility after initial onboarding week
• Opportunity to gain hands-on HRIS and onboarding experience
• Exposure to a mission-driven nonprofit environment
• Collaborative and supportive HR team environment