Office Coordinator

Title: Office Coordinator (part time)

Location: Arlington, Virginia, United States

Janes empowers military, government, and defense leaders to act with confidence in an increasingly complex world. Our trusted defense, security, and geopolitical information delivered through seamless digital platforms and system integrations—turns overwhelming data into clear, actionable intelligence and insight. By filling critical information gaps, Janes helps customers analyze threats, accelerate decisions, and stay ahead of emerging challenges.

Job Purpose

Janes is searching for an experienced, proactive, and people‑focused Office Coordinator to support the smooth daily running of our Arlington, VA office. This is a fantastic opportunity for someone who thrives in a varied role, enjoys being the go‑to person for colleagues, and is looking for a flexible part‑time schedule (Monday–Thursday, 8:30–15:00).

You’ll be at the heart of our office operations—creating a welcoming environment, keeping things running efficiently, and supporting our teams so they can do their best work.

How you will contribute at Janes: 

As our Office Coordinator, you’ll play a key role in ensuring the office is organised, well‑maintained, and ready to support both employees and visitors. Your responsibilities will include:

• Keeping shared spaces—including the kitchen, lobby, and meeting rooms—tidy, stocked, and running smoothly
• Managing conference centre bookings and preparing rooms for meetings, including furniture, equipment, food, and beverages
• Collecting, sorting, and distributing mail and packages
• Assisting employees with outgoing mail and package preparation
• Creating visitor passes for new employees, guests, and vendors
• Ordering business cards, office supplies, and kitchen supplies
• Monitoring and replenishing copier/printer paper
• Ensuring office equipment is working properly and coordinating repairs when required
• Partnering with building management and external vendors for maintenance needs
• Supporting the leadership team with administrative tasks such as travel arrangements and expenses
• Acting as the primary administrator for our travel booking system

If you enjoy variety, being helpful, and keeping an office running like clockwork, this role offers plenty of opportunity to shine.

 The ideal skills and experience for this role are: 

We’re looking for someone who is organised, friendly, and confident working independently in a busy environment. You’ll ideally have:

• 1+ years of relevant experience
• Strong multitasking skills and the ability to communicate clearly with employees at all levels
• Excellent customer service and communication skills
• Good knowledge of MS Office
• Strong attention to detail and organisational skills
• Professionalism, discretion, and the ability to maintain confidentiality

Benefits

• 20 days vacation
• 9 days flexible time off
• 12 paid holidays
• Paid parental leave
• Health insurance (medical, dental and vision)
• 401k retirement plan with company match and immediate vesting
• Hybrid work schedule/flexibility
• Company paid life and disability insurance
• Healthy Half
• Volunteering time
• Weekly fresh fruit delivery
• Learning & Development opportunities (LinkedIn Learning, Mentoring)

Janes is an Equal Opportunity Employer-Veterans/Disabled.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
This position is classified as Exempt under the Fair Labor Standards Act (FLSA).

Life at Janes

We believe Janes is truly a great place to work. Our values and leadership code drive everything we do, and we understand that the right behaviours and culture will always result in the best outcomes for our customers, our colleagues, our shareholders, and our business. We provide a supportive, stretching, and dynamic environment with the ability for you to grow rapidly, both personally and professionally.

Janes is an inclusive and equal opportunities employer and encourages applications regardless of age, race, disability, religion / belief, sexual orientation, gender reassignment, marriage or civil partnership, pregnancy/maternity, or gender.

Although this role is advertised as full time, Janes believed that flexibility at work can provide many significant benefits both to our colleagues and the business. We already work in a hybrid style across all offices and regions and can support different ways of working and offer different flexible working arrangements. So, if you are interested and have any requirements or needs in the way you would like to work, please apply, and speak to us about this.  We will always consider part time or flexible applications