Office Administrator and Scheduling Coordinator

Title: Office Administrator & Scheduling Coordinator

Location: Bellevue WA US

$29 ‒ $35 Hourly

Hybrid 

Job Description:

Job Summary

We are seeking a highly organized and detail-oriented Office Administrator & Interview Scheduling Coordinator to support daily office operations and manage interview coordination for our hiring team. This role serves as a key point of contact for internal staff, candidates, and external vendors while ensuring smooth administrative and recruiting processes.

Responsibilities

• Manage day-to-day office administrative tasks and maintain organized office operations
• Order and stock office snacks and drinks
• Ensuring office is clean and organized
• Coordinate and schedule interviews/meetings between candidates, managers, and team members
• Communicate professionally with candidates regarding interview logistics and follow-ups
• Maintain calendars, meeting schedules, and conference room bookings
• Assist with onboarding preparation for new hires
• Order and maintain office supplies and equipment
• Support leadership with administrative tasks, reports, and documentation
• Respond to emails, Slack and greet visitors as needed
• Maintain confidential employee and candidate information
• Help improve office and scheduling processes for efficiency

Qualifications

• Previous experience in office administration, recruiting coordination, or administrative support preferred
• Strong organizational and multitasking skills
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office, Google Workspace, and calendar management tools
• Ability to manage sensitive information with confidentiality
• Strong attention to detail and problem-solving skills
• Ability to work independently and in a fast-paced environment

Preferred Skills

• Experience with applicant tracking systems (ATS)
• Familiarity with HR or recruiting processes
• Customer service or front-desk experience

Benefits

• Employer paid medical, dental, vision and life insurance
• Paid time off and holidays
• Professional development opportunities
• Collaborative and supportive work environment
• Hybrid work schedule with Fridays remote