Office Administrative Assistant

Title: Office Administrative Assistant (part-time)

Location: Pittsburgh PA US

Operations

Job Type: Part time

Job Description:

Jacobian is redefining diagnostic imaging. Formed by the merger of Smart Reporting - a pioneer in standardized, AI-driven clinical reporting - and Fluency for Imaging, the best-in-class radiology speech recognition platform, Jacobian delivers faster, more consistent reporting at scale in a single deeply integrated solution. We serve radiologists across the US, Canada, Europe, and Australia, processing more than 80 million exams per year and growing.

Jacobian is looking for a part-time Office Administrator to keep our new Pittsburgh office running smoothly. In this role, you'll be the first point of contact for visitors and callers, keep day-to-day office operations organized, and give our team the administrative support they need to stay focused on our mission of helping radiologists deliver faster, more consistent diagnostic results.

This is a great fit for someone who is organized, dependable, and comfortable juggling a variety of tasks independently in a fast-paced, growing company.

Requirements

• Answer phones and respond to emails in a professional and timely manner
• Maintain incoming and outgoing mail and route it to the appropriate parties
• Organize and maintain office files and records
• Schedule appointments and manage office calendars
• Order and maintain office supplies
• Support leadership with administrative tasks as needed
• Help maintain an organized and professional office environment
• Background check and E-Verify required for employment

Benefits

• Join a fast-growing, mission-driven team shaping the future of AI in radiology - building products that improve workflows and patient outcomes worldwide
• Work from our Pittsburgh, PA office at Bakery Square on a flexible hybrid schedule (3-5 days per week in-office for a few hours each morning) 10 - 15 hours per week