Meetings and Events Lead

Title: Meetings & Events Lead

Location: KING OF PRUSSIA, Pennsylvania

• Marketing & Advertising
• Day
• 352880
• UHS of Delaware, Inc. - Corporate Office

Job Description

Responsibilities

(This role has a hybrid schedule with 3 days in office and 2 days flex-remote)

Join a dynamic organization driven by our passion for healthcare. UHS is seeking talented individuals who are eager to contribute their expertise and pursue rewarding careers. As a leader in acute care and behavioral health, UHS provides high-quality care to over 3 million patients annually, across our national network of facilities.

The UHS Public Relations & Corporate Communications Department is hiring a Meetings & Events Lead to oversee every detail to deliver exceptional experiences and make a meaningful organizational impact. This role is responsible for driving the planning and logistical execution of a diverse portfolio of Corporate meetings and events, ranging in size and audience.

Key Responsibilities include:

• Lead the planning and management of the company’s flagship event, the annual Hospital Management Conference (HMC), along with various other corporate events
• Execute operationally the meeting requirements and agenda approved by the HMC Executive Steering Committee. Responsible for the identification of meeting site, offsite venues, vendors. Responsible for the planning of the onsite event including the oversight of the concierge team, hotel liaisons and other vendors. Oversee and manage the registration process, travel vendor and coordinates the logistics with the external speakers. Orchestrate onsite event set-up, attendee experience, and show flow through managing resource assignments, handling escalations and ensuring leadership expectations are met
• Responsible for site inspections, hotel management, food & beverage, liaison for audio/visual needs, promotional items, World Travel Conference contact
• For all Corporate events and large-scale meetings, construct a project management plan for approval by the Executive in charge
• Manage to the event budget; document and process invoices; provide spend recap post-event
• Oversee onsite event orchestration to ensure seamless execution that exceeds expectations
• Manage and administer licensed event software and Conference App platforms, utilizing these tools for efficient event programming and attendee engagement
• Align event strategies with leadership focus, company priorities, and training objectives

• Identify and maintain inventory of HQ approved hotels, restaurants for group dinners and caterers for onsite meetings.  Responsible for the hotel and restaurant contracts for leadership, training and other events.  Develops and maintains ‘meeting in a box’ checklist to assist in department-level meeting orchestration, partnering with the Executive Assistants to educate and consult for their various smaller-scale events

• Build and manages post-event surveys, compiling and reporting on results, including improvement opportunities

Qualifications

Bachelor's degree with a minimum of 5 years' experience in corporate meeting & event planning.

• 5+ years of experience in a deadline driven, fast-paced environment
• Experience in a strategic meeting management function within a large corporate setting
• Excellent verbal and written communication skills with all levels of the organization, external partners and vendors
• Recent experience with event technology (Cvent preferred)
• CMP (Certified Meeting Professional) certification or CMM (Certificate in Meeting Management), preferred
• Up to 10% US Travel. Mostly local from HQ for onsite execution

This opportunity provides a rewarding career, challenging and rewarding work environment as well as growth and development opportunities within UHS and its subsidiaries, including competitive compensation, excellent Medical, Dental, Vision and Prescription Drug Plan, and 401k with company match.

One of the nation’s largest and most respected providers of hospital and healthcare services, Universal Health Services, Inc. (NYSE: UHS) has built an impressive record of achievement and performance. Growing steadily since its inception into an esteemed Fortune 300 corporation, annual revenues were $15.8 billion in 2024. During the year, UHS was again recognized as one of the World’s Most Admired Companies by Fortune; and listed in Forbes ranking of America’s Largest Public Companies. Headquartered in King of Prussia, PA, UHS has approximately 99,000 employees and continues to grow through its subsidiaries. Operating acute care hospitals, behavioral health facilities, outpatient facilities and ambulatory care access points, an insurance offering, a physician network and various related services located all over the U.S. States, Washington, D.C., Puerto Rico and the United Kingdom. www.uhs.com

EEO Statement

All UHS subsidiaries are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates. UHS subsidiaries are equal opportunity employers and as such, openly support and fully commit to recruitment, selection, placement, promotion and compensation of individuals without regard to race, color, religion, age, sex (including pregnancy, gender identity, and sexual orientation), genetic information, national origin, disability status, protected veteran status or any other characteristic protected by federal, state or local laws.

We believe that diversity and inclusion among our teammates is critical to our success.

Notice

At UHS and all subsidiaries, our Human Resources departments and recruiters are here to help prospective candidates with matching skillset and experience with the best possible career at UHS and our subsidiaries. We take pride in creating a highly efficient and best in class candidate experience. During the recruitment process, no recruiter or employee will request financial or personal information (Social Security Number, credit card or bank information, etc.) from you via email. The recruiters will not email you from a public webmail client like Hotmail, Gmail, Yahoo Mail etc. If you feel suspicious of a job posting or job-related email, let us know by contacting us at: https://uhs.alertline.com or 1-800-852-3449

Pay Transparency:

To encourage pay transparency, promote pay equity, and proactively address regulations, UHS and all our subsidiaries will comply with all applicable state or local laws or regulations which require employers to provide wage or salary range information to job applicants and employees. Salary offers may be based on key factors such as education and related experience.