Meeting Coordinator

Title: Meeting Coordinator

Location:Remote, US

Job Description:

We are actively searching for a Meeting Coordinator (MC) to add to our team. If you are amazing at multitasking, thrive while working independently, learn new technology quickly, and would list customer service as one of your best skills, we want to hear from you! 

We are excited to offer a flexible, remote-first work environment. Our employees work remotely across the country.    

About Impact 

Founded in 2006, we are an Association Management Company (AMC) that specializes in managing medium-sized associations led by volunteers. Our clients are associations in a wide variety of industries and range from local chapters to international organizations and professional societies. Learn more about us at ImpactAMC.com.

About this role 

This position will act as a member of Impact’s Events Team and assist in creating and managing successful, highly attended, and revenue generating events and conferences for multiple trade and professional associations. MCs are responsible for assisting with the execution of event logistics, database management, and communications for their designated clients.  

Job duties may include, but are not limited to: 

Manage client systems and data, such as updating databases, websites, and shared folders. 

Provide administrative and communication support, including answering phones, managing inboxes, and inputting/setting up content on a variety of technology platforms. 

Event management work including: 

Assist in the coordination of logistics or details for events, meetings, and conferences.  

Compiling or formatting content or meeting materials (like name badges, agenda, programs, etc.).  

Provide onsite support at events including set, registration and troubleshooting. 

Support communication with attendees, speakers, sponsors and vendors throughout the event planning process. 

Proactively keep their client teams up to date on work, priorities, and progress.  

Regularly update procedures and maintain accurate documentation for all work they complete. 

MCs may be required to travel for Impact or client-related events. 

Offered Pay Range: $18.00-$23.00 per hour 

Offered pay will be within the listed range. A candidate's experience working in the association industry and multi-client environments will significantly contribute to the offered pay. Other factors considered include complementary skills or industries that are akin to Impact's, as well as certifications within the association/AMC industry. 

Requirements

To be considered for the MC role, individuals must possess the following:  

Minimum of 1 year of administrative experience.  

Minimum of 1-2 years event management experience. 

Able to be consistently available during Impact’s core work hours: 9:00am - 3:00pm Central Time. 

Preferred: Experience working with nonprofit organizations/associations. 

Benefits

Why work for Impact? 

We offer a challenging and fun environment, an amazing team, and opportunities for advancement. We are a quickly growing company and value our employee’s input, suggestions, and feedback – you will feel valued, motivated, challenged, and encouraged! 

Benefits include: 

A flexible work environment: 

The opportunity to work remotely  

Four hours of flex time each week 

Optional half-day on Fridays once all hours are completed 

Unique company holidays and time off:  

Impact offices close for a full week of paid holiday time: 

The week of July 4th for our annual “Summer Break”  

Christmas Eve through New Years Day 

All employees receive one day of paid PTO to use as a “floating holiday” each year 

Continuous learning and growth: 

Regular paid professional development opportunities 

Opportunities for advancement and internal movement 

Opportunities to connect with coworkers: 

Monthly social events and regular team activities such as games, book clubs, informal chats, and more 

Paid group volunteer opportunities with local organizations 

Knowing you are valued member of the team: 

Open and accessible communication with leadership 

Encouraged company-wide recognition 

An inclusive work environment 

Additional benefits: 

Paid time off, medical, dental, vision, 401K, paid holidays, life insurance, short/long term disability, and wellness 

Company-provided equipment and technology  

See more about our benefits at ImpactAMC.com. 

Impact embraces diversity and equal opportunity in a serious way. We are committed to fostering a culture of diversity, inclusion, equity, anti-racism, and cultural competence among our leadership, staff, and members. We recognize that diverse teams make the strongest teams and we encourage people from all backgrounds to apply.