Meeting and Event Planner

Title: Meeting and Event Planner

Location: Mount Laurel, NJ, United States

Hybrid

Job Description:

Holman is a family-owned, global automotive services organization anchored by our deeply rooted core values and principles that have enabled us to continue Driving What's Right throughout the last century. Our teams deliver the Holman Experience by treating our customers and each other as we would like to be treated, and creating positive, rewaarding relationships all around.

The automotive markets Holman serves include fleet management and leasing; vehicle fabrication and upfitting; component manufacturing and productivity solutions; powertrain distribution and logistics services; commercial and personal insurance and risk management; and retail automotive sales as one of the largest privately owned dealership groups in the United States.

Holman is now accepting resumes for the role of Meeting & Event Planner.

Principal Purpose of Position:

• Upon notification of an event, prepares a project plan, including an event budget.
• Selects the location for the event and negotiates contracts with all relevant vendors.
• Communicates with senior management to provide updates on the progress of meeting and event plans, including post-event recaps.
• Plans event logistics including meeting rooms, guest arrivals, departures, equipment rentals and accommodations.
• Selects dining and entertainment venues.
• Travels to support events or meetings, as well as pre-event site exploration visits.
• Coordination with outside speakers, presenters, and other entertainers that are contracted with Holman.
• Liaises with staff at events to coordinate details.
• Reviews and approves event bills and related invoices. Works with the accounting team to ensure proper cost allocation.
• Evaluates the outcome of events to determine if meeting goals were achieved and applies information to future events.
• Assist Partners in Excellence and HR in internal and recruiting event logistics and planning.
• Support 140+ events including international events, identify our audience and tailoring the messaging accordingly. Ex. European events, lean into European messaging.
• Strategize event messaging. Meet regularly with teams attending. (HSBS, VR, R+E, POCs for AFLA, United Rentals, etc.)
• Register for shows and booth spaces.
• Register teams for the shows and apply for their badges.
• Secure any additional add-on sponsorships (additional branding opportunities, speaking opportunities, sponsored parties, etc.)
• Reading through Exhibitor toolkits to extract necessary information for creative vendor and the team (load in/out procedures + times, venue requirements, audience info).
• Send show notes to creative vendor with what items are going to each including: banners, giveaways, raffles (each business line gets different items).
• Strategize on booth experience, creating a personalized design with visually stunning expo booths.
• Design each booth (larger than the standard 10x10s) with Event Manager and help of creative vendor (create mood board to help convey booth vision and direction as well as help attendees visualize).
• Collaborate closely with cross-functional teams, vendors, and clients to understand their goals and tailor events and booth designs to meet their specific needs.
• Assist with sourcing videos and create slides for the monitors at each booth.
• Provide an online Holman profile and presence on the exhibitor portal for each show. (logos, company description, services offered, links)
• Works with internal and 3rd party vendors on production of marketing collateral, signage, and promotional materials to support events and both activations.
• Send final details and timeline document to all tier 1+ and some tier 2 shows.
• Plan the after parties for NTEA + NAFA (design, menu, book talent, book production/AV, secure rentals, communicate to Tom the items we will be using from inventory).
• Send tier 1 show details to web team to put on Pulse and the website.
• Help with the coordination of veicles for show displays and/or booths.
• Stay on top of giveaway/swag quantiites and order when necessary.
• Create and send post-event surveys, breakdown guides, and assist with recaps.
• Remotely field questions from our teams attending and manage vendors that are present on-site.
• Sourcing prizes, communicating artwork needs to the appropriate team members, and sending raffle prizes.
• Perform all other duties and special projects as assigned.

Education and/or Training:

• Bachelor's degree in business, marketing, or hospitality management or equivalent
• Certified Meeting Professions (CMP) redential preferred

Relevant Work Experience:

• Five years of meeting planning or travel experience
• Familiarity with Holman's business, leaders, and preferences

#LI-Hybrid

At Holman, we exist to provide rewarding careers and better lives for employees and their families. We hire, train, empower, and reward exceptional people. Our journey is guided by our desire to get it right every time and the acknowledgement that we have an opportunity to be better. To be better, we have to do better, and to do better we must know better. That's why we are listening, open to learning new things - about ourselves and each other. We will never stop striving for improved diversity, equity, and inclusion because we are successful together when we feel trusted and supported. It's The Holman Way.

At Holman, your total compensation goes beyond your paycheck. To position you for success and provide a rewarding career and better life for you and your family, Holman is proud to offer you the benefits you deserve; including protection against illness, disability, loss of work, or preparation for retirement. Below is a brief overview of the programs available to full-time employees (programs may vary by country or worker type):

• Health Insurance
• Vision Insurance
• Dental Insurance
• Life and Disability Insurance
• Flexible Spending and Health Savings Accounts
• Employee Assistance Program
• 401(k) plan with Company Match
• Paid Time Off (PTO)
• Paid Holidays, Bereavement, and Jury Duty
• Paid Pregnancy/Parental leave
• Paid Military Leave
• Tuition Reimbursement

Benefits:

Regular Full-Time

We offer excellent benefits including health, vision, dental, life and disability insurance, and 401(k) with company match. Our time off benefits include Paid Time Off (PTO), paid holidays, bereavement, and jury duty. In addition, we offer paid pregnancy and parental leave, and supplemental paid military leave to eligible employees.

Temporary or Part-Time

In geographic areas with statutory paid sick leave, part-time and temporary employees will receive a paid sick leave benefit that meets the mandated requirements.

Pay:

We offer competitive wages that are commensurate with job-related skills, experience, relevant education or training, and geographic location, starting in the range of $56,400.00 - $81,775.00 USD annually for full time employees. The annual compensation range is comprised of base pay earnings.

Equal Opportunity Employment and Accommodations:

Holman provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

If you are a person with a disability needing assistance with the application process, please contact HR@Holman.com

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.