Matter Mobility Manager

Title : Matter Mobility Manager

Location: Nashville United States

Job Description:

Location Nashville, Tennessee 37203

Job ID 15752 Employment

Type Direct Hire

Scion Staffing has been engaged to conduct a search for a Matter Mobility Manager on behalf of a nationally recognized law firm with a sophisticated, multi-office legal practice. This is a full-time, direct-hire opportunity offering a hybrid schedule in Nashville, TN.

POSITION OVERVIEW:

Our client is seeking an experienced Matter Mobility Manager to oversee the intake, transfer, and release of client files and matter-related information as attorneys and clients join or depart the firm. Reporting directly to the Chief Risk Management Officer, this individual will serve as the primary point of contact for lateral attorney file transfers, ensuring compliance with legal and ethical requirements while coordinating with attorneys, firm leadership, and internal departments.

This is a hands-on, individual contributor position ideal for a professional with strong BigLaw information governance experience who can independently manage complex matter transfers while developing scalable workflows, documentation, and processes.

PERKS:

• Competitive compensation ranging from $116,000-$130,000 annually, depending on experience and qualifications

• Hybrid schedule in Nashville, with three days onsite and two days remote per week, based on business needs

• Opportunity to work directly with firm leadership and the Chief Risk Management Officer on high-impact initiatives

• Play a critical role in developing and improving firmwide matter mobility processes, information governance practices, and risk management procedures

RESPONSIBILITIES:

• Manage the end-to-end matter mobility process for incoming and departing attorneys and clients, including intake, transfer, verification, documentation, and release of electronic and physical client files

• Serve as the primary point of contact for lateral attorney integrations, coordinating directly with attorneys, prior firms, clients, and internal departments, including Conflicts, Information Technology, and Information Governance

• Develop, implement, and continuously improve standardized workflows, documentation, and procedures governing matter transfers while ensuring compliance with applicable legal and ethical requirements

• Partner with Information Governance and IT teams to ensure transferred files and matter information are accurately integrated into the firm's document management and records systems

• Advise attorneys, staff, and firm leadership on matter mobility procedures, file release requirements, transfer timelines, and ethical obligations, providing proactive communication and exceptional service

• Support broader risk management and audit readiness initiatives through accurate documentation, process improvements, and effective management of confidential client information

QUALIFICATIONS:

• 5+ years of experience in information governance, records management, matter mobility, or related legal operations functions, preferably within a BigLaw or large, sophisticated law firm environment

• Direct experience managing lateral attorney file transfers, client file mobility, or comparable matter lifecycle processes, including an understanding of applicable ethical and legal requirements

• Strong proficiency with iManage or comparable document management systems, including file imports, exports, matter-level security, and secure transfer processes; familiarity with Intapp and related intake/conflicts platforms preferred

• Demonstrated ability to independently manage complex processes, establish workflows, develop documentation, and improve operational efficiency without direct reports

• Exceptional organizational, communication, and interpersonal skills, with the professional judgment to collaborate effectively with attorneys, firm leadership, external counsel, and cross-functional teams

COMPENSATION AND BENEFITS:

This position offers a competitive annual salary ranging from $116,000-$130,000, depending on experience and qualifications. For candidates based in Nashville, Tennessee, the position offers a hybrid schedule of three days onsite and two days remote per week, subject to business needs. Additional benefits information will be provided during the recruitment process.

HOW TO APPLY:

For immediate consideration, please submit your resume here!

ABOUT OUR SEARCH FIRM:

Scion Legal is the legal recruiting division of Scion Staffing, Inc., a national award-winning recruiting and staffing firm. Since 2006, we have had the pleasure of successfully placing thousands of talented professionals with amazing career opportunities. Through our innovative team-building and recruiting solutions, we bridge the gap in executive leadership searches, direct-hire recruiting, interim leadership placement, and temporary professional staffing.

We are proud to be part of the Forbes lists of the Best Recruitment Firms and the Best Executive Search Firms in America. Additionally, Scion has been recognized as a ClearlyRated Best of Staffing firm as well as a top recruitment firm by The Business Times. Additional information about our firm can be found online.

Scion Staffing, Inc. is an equal opportunity employer and service provider and does not discriminate based on race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation or belief, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and the candidates we represent.

For opportunities located in a region that has enacted fair-chance, arrest-, or conviction-based employment ordinances, Scion Staffing proactively follows the enacted guidance and considers for employment all qualified applicants with arrest and conviction records. We engage in socially conscious business practices and believe that diverse, inclusive, and non-biased talent and recruitment processes are foundational to the success of Scion as well as every client organization with whom we partner.