Litigation Legal Secretary

Litigation Legal Secretary

Location: Ontario United States

Job Description:

Litigation Legal Secretary – Ontario, CA (Hybrid)

We’re partnering with a reputable defense firm in Ontario seeking an experienced Litigation Legal Secretary to support a high-volume civil litigation desk. This is a great opportunity to join a collaborative, fast-paced team with hybrid flexibility.

Position Overview:
The ideal candidate will have strong experience in civil defense litigation, thrive in a fast-paced environment, and be comfortable managing a heavy docket with competing deadlines. This role offers a flexible hybrid schedule, with approximately two days in-office and the remainder remote (subject to business needs).

Key Responsibilities:

• Provide administrative and litigation support to 2–3 attorneys, including a lead attorney with an active, high-volume caseload

• Manage attorney calendars, scheduling depositions, mediations, court appearances, and meetings

• Coordinate with opposing counsel, clients, and vendors to arrange case-related activities

• Prepare, proofread, and finalize pleadings, motions, discovery, and correspondence

• Handle e-filing in California state and federal courts

• Track and manage deadlines through docketing and calendaring systems

• Maintain and organize electronic and physical case files (iManage or similar DMS)

• Assist with trial preparation and document production

• Open and close case files and maintain case documentation throughout lifecycle

Qualifications:

• 3–5+ years of litigation legal secretary/assistant experience, ideally in civil defense litigation

• Strong knowledge of California court rules, procedures, and e-filing systems

• Experience with docketing/calendaring and deadline management

• Proficiency in Microsoft Office (Word, Outlook, Excel) and document management systems (iManage preferred)

• Highly organized with strong attention to detail

• Ability to prioritize and manage multiple deadlines in a fast-paced environment

• Professional, team-oriented demeanor with excellent communication skills

Compensation & Benefits:

• Salary range: $80,000 – $90,000 annually (DOE)

• Discretionary Annual bonus

• Medical benefits (employee coverage provided)

• Dental, vision, life, and disability insurance options

• 401(k) retirement plan

Equal Opportunity Employer/Veterans/Disabled

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act

• Los Angeles City Fair Chance Ordinance

• Los Angeles County Fair Chance Ordinance for Employers

• San Francisco Fair Chance Ordinance

Pay Details: $80,000.00 to $90,000.00 per year

Search managed by: Isaiah Dunn

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.