Legal Secretary

Title: Legal Secretary

Location: US - MD - Baltimore

Full time

Job Description:

Focused on employment and labor law since 1958, Jackson Lewis P.C.’s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients’ goals to emphasize belonging and respect for the contributions of every employee.

The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers® “Best Law Firms”. 

The legal secretary will provide support to multiple attorneys by performing a full range of administrative and legal tasks, including, but not limited to, preparing and revising correspondence, pleadings, and documents; maintaining calendars; managing office and client filing; and completing electronic transcription.

The successful candidate will type at least 65+ wpm accurately, be a highly organized, detail‑oriented multitasker, and possess at least three years of recent legal secretarial experience, including electronic court filing.

Essential Functions

• Engage in the work of the attorney by demonstrating knowledge and awareness of current cases and projects, utilizing available resources to support case progress.
• Provide support to attorneys in employment law matters and offer backup support as needed.
• Answer phones and communicate with clients on a daily basis.
• Act as liaison between internal departments and outside agencies.
• Prepare and revise correspondence, pleadings, documents, and other clerical assignments as directed.
• Handle a wide variety of complex, confidential, and time‑sensitive material.
• Run conflict checks and open new client engagements as requested.
• Maintain calendars, CLE records, reports, and time entries.
• Book and organize travel arrangements, including flights, hotels, and transportation; modify reservations as needed.
• Maintain docketing for litigation attorneys.
• Transcribe electronic dictation and schedule depositions.
• Perform office and client filing; proofread all documents for accuracy.

Qualifications/Skills Required

• Three years of recent legal secretarial experience within a law firm or professional services firm.
• Typing 65+ wpm.
• Experience with law firm billing software preferred; familiarity with state and federal rules and procedures.
• Strong understanding of legal terminology and court‑specific filing requirements.
• Experience with trial preparation and briefs.
• Punctual with excellent attendance.
• Proficient in generating Tables of Authorities.
• Strong verbal and written communication skills, with excellent proofreading ability.
• Ability to multitask, meet deadlines, and balance workload effectively.
• Knowledge of Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Strong interpersonal skills and the ability to work well in a cooperative, small office environment and communicate effectively with attorneys and support staff at all levels.

Educational Requirements

• High school diploma or equivalent required.
• Four‑year college degree preferred.

This is a hybrid position.

For Maryland, the expected hourly range for this position is between $31.35 and $40.00.  The actual compensation will be determined based on experience and other factors permitted by law.

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.