Legal Secretary

Title: Legal Secretary

Location: Clayton United States

Job Description:

The St. Louis County Counselor's Office is seeking a skilled and experienced Legal Secretary to provide high-level administrative and legal support to attorneys and office staff. This position requires strong knowledge of legal terminology, procedures, and documentation, along with exceptional attention to detail and the ability to work with confidential and sensitive information.

Working in a legal environment requiring knowledge and application of legal-specific language and procedures distinguishes this job class from OA41-Secretary.

This role is based at 41 S. Central Avenue in Clayton, Missouri, and offers a flexible work schedule, with an expectation of working on-site at least two days per week.

Why Work with Us?

• Competitive Starting Salary:$39,478.40 starting salary annually
• Comprehensive Benefits:Enjoy a robust benefits package and generous Paid Time Off (PTO). Learn more about St. Louis County benefits: Competitive Benefits - St. Louis County Website
• Public Service Loan Forgiveness:We participate in this program to support your financial future. Learn more about the program: Public Service Loan Forgiveness | Federal Student Aid
• Flexible Work Environment:Benefit from a hybrid work model that supports work-life balance.

Examples of Duties

Essential Functions

• Prepare Legal Reports: Compile, organize, and prepare detailed reports related to case data.
• Resolve Issues Proactively: Analyze issues and determine appropriate solutions to support case progression.
• Transcribe Legal Material: Transcribe legal documents, correspondence, and other official materials with accuracy.
• Manage Calendars: Maintain and update attorney calendars, including court dates, hearings, meetings, deadlines, and travel arrangements.
• Apply Department Standards: Interpret, explain, and apply departmental policies, procedures, and standards.
• Process Case Information: Run record checks on defendants; enter and update case dispositions and related information in the department's computerized database.
• Maintain Confidential Records: Organize and safeguard files containing criminal histories and other sensitive or confidential material.
• Respond to Inquiries: Provide timely and accurate responses to inquiries from clients, attorneys, judicial personnel, investigators, and county staff regarding case status.
• Manage Phone Communications: Answer, screen, and route calls professionally and efficiently.
• Draft and Review Documents: Compose correspondence, proofread, and edit draft legal documents for accuracy and completeness.

Marginal Functions

• Review, prioritize, and distribute incoming mail.
• Perform additional duties as assigned.

Minimum Qualifications

• Equivalent to three years of professional work experience in a legal office environment

Additional Information

SELECTION AND APPOINTMENT: A selection committee will evaluate the qualifications of each applicant which will include recentness and appropriateness of the applicant's education and experience, answers to the supplemental questions, results of employment references investigated and any other appropriate information available.

The selection committee will admit to the interview only those persons who possess the most job related qualifications and may establish admittance criteria beyond the minimum qualifications stated above. The interview will comprise 100% of the applicant's earned grade. A candidate must earn a qualifying grade of 70 or more on the interview to be eligible for appointment. After initial interviews with the selected candidates are conducted, an email will be sent to the address on file with instructions on how to complete and submit a Conviction Questionnaire. Candidates have 3 days to complete the required questionnaire.

The five top ranking candidates, based on the final grade, will be certified to the Department Director/Appointing Authority who will make the final decision.