Legal Practice Specialist

Title: Legal Practice Specialist – Hybrid

Location: Chicago, IL

Job Description:

Legal Practice Specialist – Hybrid -$100k to $110k

A large international law firm is seeking a Legal Practice Specialist for their Corporate and Litigation teams in their Chicago, IL office. This position will be part of their team of attorneys, paralegals and support staff providing a high level of service to both internal and external clients.

As a member of a legal practice support team, the Legal Practice Specialist is responsible for coordinating the work of team members providing support to multiple timekeepers including Partners, Counsel, Associates, Team Attorneys, and Patent Agents.  This position both coordinates and provides advanced legal and administrative support requiring in-depth knowledge of legal practice processes.

The Legal Practice Specialist is also expected to provide support as needed to other teams and attorneys when the need arises.

ESSENTIAL JOB FUNCTIONS:

• Manage case workflow and case support


• Prioritize, coordinate, and manage work assignments, working very closely with the team, to meet the support needs of the timekeepers


• Utilize available firm resources, including the Resource Center, Research and Information Services, Marketing, Records, Mail and Copy Services, New Business Intake and Finance


• Provide quality control and deadline management


• Assist other support members on the team to complete timekeepers’ requests


• Assemble, and organize documents related to corporate transactions


• Assist in preparing closing memoranda and closing binders


• Proofread and redline documents, correspondence and memoranda to ensure accuracy and quality control of copy, grammar, spelling, and punctuation


• Prepare binders and hard copy materials as requested


• Manage mailings, client contacts and update appropriate databases


• Prepare reports, PowerPoint presentations, tables and Excel documents as requested


• Assist with calendar coordination as needed, including availability of attendees and conference rooms, meeting notification and reminders, and preparation of meeting materials


• Coordinate travel arrangements, including air, hotel, and car plans for timekeeper off-site meetings and events as needed


• Process expense reimbursements and credit card statement reconciliations in accounting system


• Open new clients and matters following New Business Intake and Records Departments' procedures as needed


• Perform routine filing, photocopying, scanning, faxing, compiling and distributing of documents.


• KNOWLEDGE/SKILLS REQUIRED:


• Bachelor’s degree and/or Certificate from an ABA-approved program preferred


• Minimum of five years of experience supporting attorneys in mergers and acquisitions in a law firm setting


• Ability to work with complex, heavily formatted documents and revise documents from transcription


• Proficient in MS Office (Word, Excel, Outlook, PowerPoint)


• Well versed in legal terminology, processes and definitions


• Ability to work with a variety of software and to quickly learn new programs such as SimplyAgree, Relativity, Concordance, Lexis/Nexis, e-mail and internet


• Ability to work on a team while displaying excellent client service acumen and supporting multiple legal professionals


• Ability to accept multiple assignments, work on a team to complete the assignments, and coordinate various resources as needed


• Excellent verbal, written, and interpersonal communication skills


• Excellent service orientation and teamwork skills


• Ability to work in a fast-paced environment with tight deadlines


• Strong organizational skills with the ability to effectively manage, prioritize, and complete simultaneous assignments


• Ability to read and understand legal documents


• Excellent attention to detail with the ability to draft, format, and proofread legal documents


• Maintain confidentiality of client information


• Ability to work with limited supervision