Legal Operations Assistant

Legal Operations Assistant

remote type

Hybrid

locations

Goleta, California

time type

Full time

job requisition id

20271

Job Title: Legal Operations Assistant

Reports to: Director, Corporate Governance

Location: Goleta, CA - Hybrid

The Role

As a Legal Operations Specialist, you’ll play a key role in supporting the Legal team with operational, financial, and administrative tasks. You’ll be the go-to person for legal billing, e-billing system administration, invoice processing, and budget/forecast support. You’ll help keep the department organized, manage multiple priorities, and contribute to continuous improvement—all while working in a collaborative, growth-focused environment.

Your Impact

• Serve as the system owner/administrator for the Legal Department’s e-billing and matter management platform, handling matter setup, vendor setup, timekeeper data, rates, coding, and user support
• Conduct pre-bill reviews for compliance with outside counsel billing guidelines and resolve adjustments or holds with firms
• Maintain invoice/matter data integrity and ensure proper coding across brands, cost centers, GLs, and matter types
• Track and report invoice cycle times, budget impacts, and exceptions to support financial transparency
• Validate, code, and submit invoices into the company’s AP workflow, ensuring compliance with approval matrices and accounting policies
• Manage the end-to-end invoice queue, resolving AP rejects, vendor questions, and matter coding discrepancies
• Collaborate with AP/Procurement on vendor onboarding and maintain audit-ready documentation for all billing matters
• Prepare and submit monthly and quarterly legal accruals, support budget planning and reforecasting, and monitor spend against budget
• Provide administrative support to attorneys and paralegals, including meeting coordination, travel, calendaring, document routing, and electronic filing
• Assist with departmental communications, document organization, matter updates, special projects, mail/shipping requests, and office supply management
• Coordinate IT and Facility interface needs and ensure timely execution and effectiveness of projects

Who You Are

• Bachelor’s degree preferred
• 2+ years of experience in legal operations, e-billing, finance/AP, or legal administrative support
• High proficiency in Microsoft Applications (Outlook, Excel, Word, PowerPoint, Sharepoint, Teams, OneDrive, CoPilot)
• Experience with matter management or e-billing tools (e.g., SimpleLegal) preferred
• Experience collaborating with Finance/AP during close cycles strongly preferred
• Able to clearly present information and answer questions from management, clients, and employees
• Deal with confidential information in a highly professional manner
• Understanding of invoice coding, cost centers, GL structure, accruals, and forecasting
• Strong Excel proficiency (v lookup, pivot tables, filters)
• Excellent organization, communication, and follow-through
• High degree of accuracy with numerical and financial data
• Ability to handle confidential matters with discretion
• Ability to manage multiple deadlines and prioritize effectively
• Operates under general supervision using established practices and procedures; escalates unusual or novel issues
• Applies established knowledge of practical methods and regulations, especially in billing, coding, and AP related processes
• Manages multiple time-sensitive workstreams while ensuring accuracy and compliance
• Excellent verbal and written communication skills
• Highly motivated, a team player and motivated self-starter
• Experience working effectively on a team, satisfying the needs of diverse constituents, and often working under the pressure of competing and sometimes conflicting priorities
• Effective empowering communicator, good problem solver
• Ability to multi-task in a fast-paced environment
• Deadline-driven
• Exceptional attention to detail
• Strong organizational skills

What We'll Give You

• Competitive Pay and Bonuses - We’ve created a variety of competitive compensation programs to foster career development, reward success and to show our employees just how much they’re valued.
• Financial Planning and wellbeing - No matter what financial goals our employees have set, we want to help them get there. Our plans provide powerful ways to protect income, pay for expenses and invest in the future.
• Time away from work - Sometimes we need time away to be with family, focus on our health or just simply recharge. Our plans support our employees’ needs to get out, get healthy and come back stronger than ever.
• Extras, discounts and perks - Being a valued member of the Deckers Brands team means more than just a paycheck. From generous discounts to community-based programs, we offer a variety of cool extras
• Growth and Development - Deckers Brands was built on the idea of pursuing passion. That’s why we offer extensive opportunities and support for personal and professional development.
• Health and Wellness - There’s nothing basic about our comprehensive health and wellness programs and offerings. While at work and at play, we aim to support a healthy lifestyle.
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$27 - $29/hour

The salary range posted reflects the minimum and maximum target for new hire salaries for this role in Goleta, CA. Individual pay will be determined by location and additional factors, including job related skills, experience, and relevant education or training. Your recruiter can share more about the specific salary for your preferred location during the hiring process.