Legal Assistant – Litigation

Legal Assistant – Litigation

Location: Montreal, Quebec, Canada

Position Type: Permanent – Full Time

Hybrid: Yes

Job Overview

The Legal Assistant is responsible for providing administrative and document support to assigned lawyers.

Main Responsibilities

• Prepare drafts of pleadings, court documents, legal briefs, and routine correspondence. Review standard and complex legal documents and correspondence according to provided instructions.
• Process converted or corrupted documents and resolve related issues.
• Prepare transcriptions of written or recorded statements and documents.
• Compile various legal materials, including motion records, affidavits of documents, legal briefs, and appeal books.
• Arrange for service and filing of documents with the courts.
• Enter billable hours by file number; prepare monthly billing statements and expense accounts for review and approval.
• Organize and maintain filing systems for various clients (paper and electronic documents); ensure records are maintained and updated in the firm’s document management system.
• Maintain and update calendars and contact lists. Upon request, coordinate flight and travel itinerary arrangements.
• Perform additional administrative duties as needed, including greeting clients, handling incoming calls, photocopying, scanning, mail sorting, document binding, preparing cheque requests, and setting up meeting rooms.

Qualifications and Experience

Qualifications

• Diploma in legal secretarial studies, legal assistant studies, or legal technician/paralegal studies.
• Minimum of five years of experience as a litigation legal assistant.
• Experience with class actions and civil litigation matters.
• Strong knowledge of Rules of Civil Procedure and court procedures.
• Proficiency with Microsoft Office applications (Outlook, Excel, PowerPoint, and Word); knowledge of Summation software is an asset.
• Experience working with document management systems.

Core Skills

• Strong customer service orientation and ability to manage multiple client needs simultaneously.
• Excellent interpersonal and communication skills (written and verbal) in both French and English.
• Exceptional attention to detail, efficiency, and organizational skills; proactive mindset and initiative.
• Ability to work effectively both independently and collaboratively in a team environment.
• Ability to work under pressure.
• Flexibility to occasionally work overtime.
• Results-oriented, self-motivated, and able to prioritize effectively in a fast-paced environment with tight deadlines.

Additional Information

• This is a hybrid position requiring four days in office and one day remote.
• More frequent office attendance is required during onboarding and training.
• This posting is for an existing vacancy.
• Salary will be determined based on the candidate’s skills, experience, and qualifications.
• The company may use AI-powered tools during the initial recruitment screening process. All applications are still reviewed by Human Resources to ensure fair and policy-compliant hiring decisions.

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At Torys, diversity, inclusion, accessibility, and equal opportunity are promoted throughout recruitment and career advancement. Accommodations are available during the recruitment process upon request.