Legal Assistant

Title: Legal Assistant

Location: Australia

Summary:

The Legal Assistant provides high-quality administrative, operational, and research support to the Legal Department of a global accounting firm. This role ensures the effective management of legal workflows, documentation, and compliance requirements across multiple jurisdictions. The Legal Assistant will coordinate licensing matters, support contract lifecycle processes, assist with intellectual property and corporate governance records, and facilitate communication between internal operational departments and external partners. The role contributes to risk mitigation, process efficiency, and organisational compliance while enabling the Legal function to operate predictably, accurately, and at scale.

Responsibilities:

Licensing, Compliance & Records

• Organise, track, and maintain the firm's state/territory registrations and mobility licenses across relevant jurisdictions.
• Maintain accurate databases and electronic legal files, ensuring proper naming conventions, version control, and retention.
• Assist with preparing and maintaining compliance documentation and regulatory filings.

Contract & Legal Document Support

• Prepare, draft, edit, and format legal documents, correspondence, forms, letters, and reports for review by the General Counsel.
• Review client-proposed contract edits for alignment with firm standards and flag issues for escalation.
• Maintain process documentation for contract lifecycle management, helping streamline workflows.
• Develop and manage a legal self-service wiki and legal playbooks to support internal stakeholders.

Cross-Functional Support & Coordination

• Liaise with Administrative, Finance, Operational Services, Growth and other teams to support client contracting, billing inquiries, and collections-related legal matters.
• Assist with inquiries involving insurance documentation, vendor forms, and operational requests.
• Coordinate with outside counsel, including support for intellectual property registrations and other external legal matters.

Research & Operational Support

• Conduct basic legal research and fact-finding to support projects, transactions, and internal inquiries.
• Support the General Counsel and Chief Operating Officer with merger and acquisition activities, including document organisation, due-diligence preparation, and tracking of transaction deliverables.
• Assist with special projects, audits, and initiatives that support the overall Legal function.

Administrative Support

• Manage calendars, correspondence, and follow-ups related to legal matters.
• Schedule meetings, prepare materials, and ensure readiness for internal and external legal discussions.
• Maintain confidentiality of sensitive firm and client information at all times.

Qualifications:

• Certificate, diploma, or coursework in Legal Studies, Paralegal Studies, or a related field.
• 1-3 years of experience providing administrative or legal support in a law firm, in-house legal department, or professional services environment.
• Experience supporting legal functions within a global organisation or professional services firm (e.g., accounting, consulting) preferred.
• Understanding of legal terminology, legal office procedures, and basic principles of contract law.
• Strong written and verbal communication skills; ability to draft clear correspondence and documentation.
• Excellent organisational and time-management skills with the ability to prioritise multiple deadlines.
• Strong attention to detail, accuracy, and quality control.

Compensation:

This role offers a competitive salary. The anticipated range for this position is outlined below.

• A$80,000 - A$100,000

When determining compensation, we consider a variety of factors such as a candidate's professional experience, skills, and qualifications. Please note that final offer amounts may vary from the ranges listed above and may be adjusted over time.

Benefits:

Sensiba has a robust offering of benefits for full-time professionals, including:

• Generous Paid Time Off - 30 Days of Paid Annual Leave
• Flexible Work from Home Arrangements - Hybrid or remote options, flexible hours.
• Performance-Based Bonus - Recognition for your contributions through discretionary bonuses.
• Professional Development Opportunities - Tuition reimbursement, certifications, mentorship.
• Career Growth & Internal Mobility - Clear paths for advancement and role transitions.
• Inclusive & Supportive Culture - DEI initiatives, employee resource groups, wellness programs.