Legal Administrative Assistant Senior

Title: Legal Administrative Assistant Senior

Location: St. Paul United States

Job Description:

Working Title: Legal Administrative Assistant Senior
Job Class: Legal Administrative Assistant Senior
Agency: Attorney General's Office

• Job ID: 97242
• Location: St. Paul
• Telework Eligible: Yes
• Full/Part Time: Full-Time
• Regular/Temporary: Unlimited
• Who May Apply: Open to all qualified job seekers and qualified bidders simultaneously
• Hiring Agency/Seniority Unit: Attorney General's Office / Attorney General-AFSCME
• Division/Unit: Attorney Gen. / OM Group 3
• Work Shift/Work Hours: Day Shift
• Days of Work: Monday - Friday
• Travel Required: No
• Salary Range: $26.58 - $35.83 / hourly; $55,499 - $74,813 / annually
• Classified Status: Classified
• Bargaining Unit/Union: 206 - Clerical/AFSCME
• Work Area: Town Square Tower
• FLSA Status: Nonexempt
• Designated in Connect 700 Program for Applicants with Disabilities: Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Job Summary

The Office is seeking a Legal Administrative Assistant Senior in the Criminal Division of our Town Square Tower office location. Specifically, this position will support attorneys and paralegals as directed by the supervisor. This position requires a Bureau of Criminal Apprehension background check.  

This work includes but is not limited to: 

• Preparing legal documents and briefs 
• E-filing
• Serving legal documents
• Opening and closing files
• Retaining records
• Transcribing documents
• Making suggestions and/or changes to internal processes  

This position is eligible for a hybrid work environment (combination of in-office work and telework) after successful completion of onboarding and training but will require a minimum of 3 days per week in-office.  

Qualifications

Minimum Qualifications

• Completion of a legal administrative assistant training program or certification, or experience as a legal administrative assistant
• Skill in:
  • Using legal terminology and procedures sufficient to draft documents and correspondence
  • Word processing sufficient to prepare, edit, finalize legal documents and/or other documents and types of written communication that are grammatically correct, in proper format, and free of spelling errors
  • Data entry sufficient to receive and review source documents, compare documents to database information, and edit documents
• Knowledge of typing/keyboarding sufficient to perform skilled typing tasks with speed and accuracy, such as transcription
• Ability to:
  • Manage and address customers, clients, coworkers, and opposing counsel concerns tactfully and thoroughly
  • Oversee, lead, train and evaluate the work activities of employees in their work area

Preferred Qualifications

• Knowledge of:
  • Legal documents that include but are not limited to legal pleadings, briefs, appellate court notices and motions, memoranda of law, legislation, transcripts, delegation orders, correspondence, search warrants, complaints, memos, charts, service letters and affidavits of service
  • E-filing procedures in various courts
• Transcription experience
• Two or more years of experience as a legal administrative assistant
• Ability to coordinate with a diverse clientele in a legal setting to include staff attorneys, client agencies, court personnel, and opposing counsel

Physical Requirements

• Ability to:
  • Use a keyboard for extended periods of time which may include repetitive motion
  • Maintain stationary position for prolonged period of the day

Additional Requirements

It is our policy that all candidates submit to a background check prior to employment. This background check may consist of the following components:

• Conflict of Interest Review
• Criminal History Check
• Education / License Verification
• Employment Reference / Records Check

In addition, this position requires successful background clearance including fingerprinting to access Criminal Justice Information Services (CJIS).

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

Working together to improve the state we love. 

What do Minnesota's State employees have in common? 

• A sense of purpose in their work
• Connection with their coworkers and communities
• Opportunities for personal and professional growth

Benefits 

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your benefits may include: 

• Paid vacation and sick leave 
• 12 paid holidays each year 
• Low-cost medical, dental, vision, and prescription drug plans 
  • Fertility care, including IVF
  • Diabetes care
  • Dental and orthodontic care for adults and children 
• 6 weeks paid leave for parents of newborn or newly adopted children
• Pension plan that provides income when you retire (after working at least three years)
• Employer paid life insurance to provide support for your family in the event of death
• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
• Tax-free expense accounts for health, dental, and dependent care 
• Resources that provide support and promote physical, emotional, social, and financial well-being

Support to help you reach your career goals:

• Training, classes, and professional development
• Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)

Employee Assistance Program (EAP) for work/life support:

• A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
• Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
• Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota. 

EQUAL OPPORTUNITY EMPLOYERS 

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.