Legal Administrative Assistant

Title: Legal Administrative Assistant

Location: Troy, MI United States

Job Description:

The Toyoda Gosei Group is a leading global manufacturer of rubber and plastic automotive components, safety systems and LEDs. Globally Headquartered in Japan with a network of 67 group companies in 17 countries and regions, the Group brings its extensive range of products to customers all over the world.

Toyoda Gosei North America (headquartered in Troy, MI) has an opening for a Legal Specialist in the Legal department. The Legal Specialist functions with a high degree of autonomy and is responsible for providing support and assistance in company legal matters for Toyoda Gosei (TG) North America Corporation (TGNA) and TGNA Manufacturing Companies (AMCs).

Essential Duties and Responsibilities

• Organize and track customer and supplier agreements; administer electronic and physical contract files; and track contract revisions and drafts.
• Proofreading and editing text and legal material for grammatical and typographical errors, and occasionally for content
• Administer Legal department invoicing, budget tracking, forecasting and processing;
• Maintain Legal department files; submit annual filings and reports to government agencies and courts;
• Onboard vendors and request appropriate documentation for processing payments; serve as primary contact for queries from vendors and ensure answers are provided in an accurate and timely manner.
• Maintain calendar for legal department regular operating rhythms; schedule and plan meetings; participate in meetings and take minutes; track legal department activities for reporting to management.
• Prepare, review, and revise corporate governance documents under the supervision of the legal team, including but not limited to: Entity formations, corporate name registrations, and foreign entity registrations
• Manage a docketing system for active company-involved litigation; provide support to TGNA Corporate Counsel in implementing case assessment and discovery strategy for active litigation;
• Support legal counsel, HR, and employee relations in conducting risk assessments, including gathering and analyzing data and compliance matters; coordinate with Corporate Counsel, employee relations, internal audit and other internal stakeholders in managing the intake and administration of compliance matters
• Manage correspondence with internal and external stakeholders;
• This role requires the completion of other duties as assigned

Required Education, Experience, and Skills

• Bachelor's degree in paralegal studies or related field is preferred, or equivalent years of relevant experience is required
• Minimum of 1 - 4 years of experience in Legal or Compliance is required

Physical Requirements

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit. The employee is occasionally required to stand, walk, and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.

Technology Competencies

• Proficiency in using Microsoft Office Suites 2016 or newer is required

Work Environment

• Office Environment

Additional Competencies

• Ability to consistently meet deadlines is required (internal, customer, third party)
• Effective verbal, non-verbal, negotiation and written communication skills are required
• Ability to sustain a high degree of professionalism in interacting with internal and external customers is required
• Effective attention to detail, problem solving, analytical and organizational skills are required

Benefits (subject to eligibility):

• Hybrid Work Style (if eligible)
• Insurance (Health, Dental, Vision, Prescription Drug Program)
• Company Paid STD, LTD, Life, and AD&D
• Generous Employer Contribution to HSA
• Short and Long Term Disability
• 401K Company Match
• Paid Time Off/Holidays
• Free Employee Assistance Plan (EAP)
• Reimbursement Programs (Cellphone, Tuition, Vehicle, etc.)
• Multiple Free Wellness Programs Offered