Legal Administrative Assistant

Title: Legal Administrative Assistant

Location: Denver

Job Description:

The Denver Office of Foley Hoag LLP seeks a Legal Administrative Assistant to provide administrative support to lawyers in the Business and Healthcare Departments. As an essential member of law firm operations, the Legal Administrative Assistant (LAA) will provide administrative support to an assigned team of legal professionals and may also provide back-up administrative support to lawyers and other legal staff, including peers. The LAA works collaboratively with legal and business services professionals within the firm and interacts with outside stakeholders with a professional and positive demeanor to provide “world class” service to internal and external clients.  

This hybrid role requires a 60% in-office presence in our Denver office, equating to at least three days a week onsite. 

Responsibilities  

• Maintain calendars for assigned attorneys, including systematically creating and organizing meetings, proactively resolving scheduling conflicts, coordinating and booking in-person and virtual meetings, and prioritizing commitments to optimize workflow and time management  
• Coordinate and modify domestic and international travel arrangements as directed, and prepare accurate and timely expense reports 
• Prepare all materials related to the firm’s billing process in an efficient and timely manner, including reviewing and editing prebills as directed 
• Serve as primary point of contact for internal and external inquiries, exercising professionalism and sound judgment; triage competing demands on attorneys’ time in relation to overall priorities 
• Initiate and coordinate conflict checks in accordance with new client and matter intake procedures 
• Maintain contact management system and manage contact communication processes for assigned attorneys 
• Complete daily time entry diaries for timekeepers accurately and on schedule, ensuring all billable and non-billable time is properly captured 
• Draft, prepare, revise, and process legal documents, correspondence, memoranda, presentations, and occasional court documents using standard Microsoft Office products 
• Proofread all work products to ensure completeness and accuracy 
• Become familiar and stay up to date with firm policies, legal procedures, matters, and clients relevant to assigned practice area(s) 
• Operate with discretion, professionalism, and courtesy at all times, particularly with sensitive or confidential information 
• Participate in firm-provided training programs and apply learned skills to daily work product 
• Maintain organized paper and electronic files, and design and implement organizational systems where appropriate 
• Photocopy and scan materials as needed, and perform additional office duties as requested 

Qualifications 

The LAA must possess excellent written and oral communication skills, technological savvy, and interpersonal effectiveness. The successful candidate for this position will bring outstanding attention to detail, superb organizational skills, and the ability to adjust priorities and problem solve in a fast-paced dynamic environment. The following provides a portrait of an ideal candidate. Candidates who possess many, if not all, of the qualifications outlined below are encouraged to apply:   

• At least three years of experience in an administrative support capacity in a law firm environment 
• Prior experience in business or healthcare law a plus 
• Ability to work in a fast-paced environment and deliver work in an efficient and timely fashion 
• Advanced Microsoft Office skills, including Microsoft Word, Excel, and PowerPoint 
• Familiarity with formatting legal pleadings, drafting simple correspondence, and prior experience proofreading correspondence, memoranda, and pleadings is a plus  
• Strong attention to detail and outstanding organizational skills 
• Strong client service orientation 
• Excellent verbal and written communication skills 
• Demonstrated ability to listen to others, follow instructions, and accept feedback 
• An appreciation for Foley Hoag’s core values of excellence, service ethic, collegiality, and inclusivity 
• Ability to work effectively with others 
• Ability to work independently and a strong sense of accountability 
• Flexibility to work outside standard business hours as needed 
• Ability to commute to and from firm office location on regular basis 
• Ability to lift and transport up to 10 lbs 

Compensation range is $63,400 to $95,000 commensurate with related experience and qualification. The salary of the candidate selected for this role will be set based on a variety of factors, including but not limited to internal equity, experience, specialty, and training. The above salary range (or hiring range) represents the firm's reasonable estimate of the range of possible compensation at the time of posting.   

About Foley Hoag

Founded in 1943, Foley Hoag has grown into an award-winning, international law firm that focuses on innovative industries and high-stakes litigation. From our offices in Boston, Washington DC, New York, Denver, and Paris, more than 300 lawyers and 300 professionals in business services exhibit authentic collegiality, genuine respect for each other, and the drive to deliver exceptional client service.

Since our founding, Foley Hoag has been a leader and catalyst for change in the legal industry and beyond.  We value the diversity of perspectives and experiences that enrich our work and our world and seek to hire the best lawyers and business services professionals, regardless of religions, race, gender, or any other factor. We strive every day to ensure everyone at Foley Hoag feels valued through career development, affinity groups, mentorship programs, culture and community-building events and more. We offer a competitive compensation and benefits package, and a connected, challenging, professional, and fun place for you to thrive in the next chapter of your career.