Legal Administrative Assistant

Title: Legal Administrative Assistant

Location: US - MO - St. Louis

Full time

Hybrid

Job Description:

Focused on employment and labor law since 1958, Jackson Lewis P.C.’s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients’ goals to emphasize belonging and respect for the contributions of every employee.

The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers® “Best Law Firms”. 

Focused on employment and labor law since 1958, Jackson Lewis P.C.’s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients’ goals to emphasize belonging and respect for the contributions of every employee.

The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers® “Best Law Firms”. 

Job Summary

At Jackson Lewis, the legal secretary/legal administrative assistant is an important team member who supports multiple labor and employment litigation attorneys (4+) and the successful candidate will have strong skills in both legal and administrative support.

The focus of the legal administrative assistant support functions include, but are not limited to, drafting/revision of correspondence, pleadings and documents; experience with eFiling Systems in multiple courts (MO, IL, State and Federal); and conducting legal research. Editing and formatting skills required include advanced functions such as Table of Content (TOC) and Table of Authority (TOA), excellent proofreading, and attention to detail.

Administrative support functions include, but are not limited to, calendar maintenance, managing attorney expenses, submitting invoices, and travel arrangements.

The successful candidate is a highly organized, detail-oriented team player possessing at least 35years recent litigation secretary experience.

Essential Functions

• Engage in the work of the attorney by demonstrating knowledge and awareness of current cases and projects, utilizing available resources to support case progress.
• Provide support to four (or more) attorneys in employment law matters and offer backup support as needed.
• Support attorneys with correspondence, pleadings, documents, and other documents as directed; proofread all documents to ensure accuracy.
• Manage document filing in multiple courts with various requirements, primarily using electronic filing. Perform office and client filing using internal document management systems.
• Interact with internal departments, outside agencies, vendors and clients.
• Handle a wide variety of complex, confidential, and time‑sensitive material.
• Work with internal teams to complete conflict checks and open new client engagements as requested, to assist with billing review, inquiries and collections, and for docketing for litigation attorneys.
• Maintain calendars, CLE records, and reports; assist with time entries when needed.
• Book and organize travel arrangements as needed, assist with expense reimbursement.

Qualifications/Skills Required

• Five years of recent legal secretarial experience within a law firm or legal department of a professional services firm. Litigation support experience preferred.
• Strong understanding of legal terminology and court‑specific filing requirements, and familiarity with state and federal rules and procedures.
• Strong verbal and written communication skills, with excellent proofreading ability.
• Ability to multitask, respond in a timely manner and meet deadlines, take initiative, and balance workload effectively.
• Proficiency with technologies including Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint) required. Experience with law firm billing software including billing, expense, document management, Tables of Authorities/Tables of Content, etc is preferred.
• Strong interpersonal skills and the ability to work well in a cooperative, small office environment in a large firm, and communicate effectively with attorneys and support staff at every level.

Educational Requirements

• High school diploma or equivalent required.
• Four‑year college degree preferred.

Firm policy regarding remote work includes 1 remote date per week after 90 days probationary period.

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.