Leave of Absence Administrator

Title: Leave of Absence Administrator - PVH Corp.

Location: NJ-Bridgewater

• hybrid 
• Full Time
• R57721

Job Description:

About Us:

We are brand builders who focus our passion and creativity to build Calvin Klein and TOMMY HILFIGER into the most desirable lifestyle brands in the world and at the same time position PVH as one of the best-performing brand groups in our sector. Guided by our values and enabled by our scale and global reach, we are driving fashion forward for good, as one team with one vision and one plan. That’s the Power of Us, that’s the Power of PVH+.   

One of PVH’s greatest strengths is our people. Our collective desire is to create a workplace environment where every individual is valued, and every voice is heard, and we are committed to fostering an inclusive and diverse community of associates with a strong sense of belonging. 

The Leave of Absence Administrator serves as the subject matter expert and first point of contact for all leaves of absence.  The Leave of Absence Administrator is responsible for managing all aspects of the various leave of absences- disability, FMLA, Worker’s Compensation, Paid Parental Leave, etc.  The Leave of Absence Administrator will coordinate, administer, communicate and record all Leave of Absence events in a timely manner while complying with all Federal, State and Local laws.   The Administrator will be working closely with the associate, manager and vendor to ensure the timely distribution of required forms and communications, tracking of all leaves, and administration of the ADA interactive process. The Administrator will also own the functional lead role in our HRIS system, Workday. The Leave of Absence Administrator will maintain a high level of confidentiality while providing guidance to necessary HR Business Partners regarding all the various Leave of Absence Policies/Disabilities/Return to Work processes.

PRIMARY RESPONSIBILITIES/ACCOUNTABILITIES OF THE JOB: 

Leave Of Absence

• Create and maintain all Leave of Absence files.

• Manage all leaves claims including scheduling and leading disability meetings, tracking claim status, providing claim assistance to PVH associates and managers as needed.

• Analyze complex or technically difficult claims by investigating and gathering information to determine the exposure of the claim and work with HR Management and Legal as needed.

• Send out letter notifications to the associates, such as LOA eligibility, benefits payments, PTO pay out, etc.

• Communicate claim activity and approval/denial in a professional and timely manner.

• Provide administrative support for Worker Compensation claim adjusters, associates, and supervisors on all claim matters.

• Ensure HR system, Workday, accurately reflects Leave status.

• Respond to associates LOA related questions.

• Manage Short and Long Term Disability Cases.

• Partner with disability vendor on disability cases to ensure timely approvals.

• Partner with internal resources on Leave practices – Legal, Corporate Benefits and Payroll.

• Research federal, state and local law as needed to assure compliance.

Secondary Responsibilities / HR Support (as assigned by management):

• Process and responds to unemployment claims by working closely with our unemployment vendor to ensure claims are addressed in a timely and accurate manner with an end result of lessening the negative financial impact to the Company.

• Process benefit enrollments during peak seasons by ensuring enrollment is completed to IRS regulations, benefit premiums are collected accurately and effective communication occurs with enrolling associates.   

• Assist with reporting from the HRIS system, Workday, for various tasks and distribution to internal business partners.

• Assist with basic administrative tasks, such as auditing onboarding paperwork for new hires to ensure State, Federal and Local documents (I-9, W-4, Minor work permits) are accurate and in compliance with Company policy.

• Assist with Annual Open Enrollment, 401 (k) day and various other special projects as needed.

QUALIFICATIONS & EXPERIENCE:

Experience:   2-4 years of HR Experience    

Education:   Bachelor’s degree or related experience

Skills:  Detail oriented with strong organization and time management skills; Strong written and oral communication skills (Bilingual is a plus; English / Spanish); MS Word and Excel proficiency a must; Knowledge of Workday HR System a plus.

The budgeted compensation range for this role is $55,000–$60,000 annually, with final compensation determined based on relevant experience, skills, and internal equity considerations.

Pay Range:$52,500---$75,900

PVH currently provides base salary ranges for all positions-on job advertisements-in the United States based on local requirements. These ranges are based on what PVH reasonably believes that it will pay an associate for their base salary for said position at the time of the posting. Individual compensation will ultimately be determined based on a variety of relevant factors including but-not limited to qualifications, geographic location and other relevant skills. PVH is committed to providing a market-competitive total rewards package to eligible associates, which includes diverse and robust health and insurance benefits to meet the varied needs of our associates and an above-market 401(k) contribution to help our associates save for retirement. We also offer career growth opportunities, empowering our associates to design their future at PVH.

Your Wellbeing is Our Priority

At PVH, we offer competitive, cost-effective, and comprehensive benefit packages. We strive to provide options when it comes to your health, finances, and work-life balance. This includes:

• Pay & Insurance: Competitive pay, bonus programs, best in class medical insurance, vision insurance, dental insurance, life insurance, disability insurance, and more.

• 401(k): An above-market 401(k) contribution to help our eligible associates save for retirement.

• Flexible Workplace: Generous company-paid holidays, paid time off, hybrid working arrangements, volunteer opportunities, seasonal hours, and flexible work schedules.

• Wellbeing Support: A variety of wellbeing tools and programs such as, Headspace membership, reimbursement for fitness memberships and/or digital meditation subscriptions, and the opportunity to earn up to $200 a year in rewards for exercising and participating in healthy activities.

• Care.com Services: Access to services for childcare, elder care, adoption preparation, pet care, plus reimbursement for backup care when your regular plans fall through.

• Education Assistance: Receive support for continued education including tuition reimbursement.

• Associate Discount: Shop at our company outlets and e-commerce sites at a discount.

Please note, eligibility depends on employment status, location and length of time employed with PVH and our benefits may be subject to change. Applications will be accepted on a rolling basis until the position is filled.