Lead Administrative Assistant

Location: Salem United States

Job Description:

As a Lead Administrative Assistant, you will play a critical role in ensuring the smooth and effective operation of our administrative functions. This position provides high-level administrative and organizational support to executives within the Building Automation Americas Team across Eastern and Pacific time zones. The role is based out of our Salem, OR office and operates on a Hybrid work schedule.

In this fast-paced environment, you will interact daily with internal employees as well as external customers and vendors. You will manage complex calendars, coordinate domestic and international travel, plan and execute meetings and events, and support key administrative business processes. This role regularly handles confidential and sensitive information and requires sound judgment, discretion, and professionalism. The ideal candidate demonstrates a high sense of urgency, strong resourcefulness, and the ability to effectively prioritize competing objectives.

KEY RESPONSIBILITIES

Executive Calendar Management

Provide comprehensive calendar management for business leaders, proactively organizing and prioritizing schedules to align with business objectives. Act as a trusted liaison, applying sound judgment and discretion to ensure time is used effectively and efficiently.

Travel Coordination

Coordinate complex domestic and international travel arrangements, including airfare, lodging, detailed itineraries, and related correspondence. Manage visa requirements, letters of invitation, and passport validity to ensure seamless travel experiences.

Meeting and Conference Logistics

Plan and coordinate virtual and onsite meetings for a global audience. Manage all logistical details-including scheduling, materials, and technology-to ensure meetings are executed smoothly and professionally.

Event Planning and Execution

Plan and execute business meetings, luncheons, client dinners, and employee engagement and team-building events. Ensure each event is well organized and aligned with business and engagement objectives

Site Coordination

Coordinate onsite meetings and events and partner with facility, custodial, and security services to support site operations. Facilitate internal business communications to promote employee engagement and effective cross-functional collaboration.

Document Preparation

Prepare agendas, reports, presentations, and meeting materials. Maintain OneDrive files and correspondence, and document relevant information and updates within Microsoft Teams channels.

Staff Meeting Participation and Accountability

Attend staff meetings as designated by leadership. Track action items, follow-ups, and commitments to ensure accountability and timely completion.

BENEFITS OF WORKING FOR HONEYWELL

In addition to a competitive salary, leading-edge work, and developing solutions side-by-side with dedicated experts in their fields, Honeywell employees are eligible for a comprehensive benefits package. This package includes employer-subsidized Medical, Dental, Vision, and Life Insurance; Short-Term and Long-Term Disability; 401(k) match, Flexible Spending Accounts, Health Savings Accounts, EAP, and Educational Assistance; Parental Leave, Paid Time Off (for vacation, personal business, sick time, and parental leave), and 12 Paid Holidays.

The application period for the job is estimated to be 40 days from the job posting date; however, this may be shortened or extended depending on business needs and the availability of qualified candidates. Job Posting Date: April 22, 2026

YOU MUST HAVE

• A minimum of 5 years of administrative support experience in a professional office environment
• Proven ability to handle sensitive and confidential information with discretion and integrity
• Demonstrated experience managing executive calendars and coordinating complex global travel
• Proficiency in Microsoft Word, PowerPoint, Excel, and Office 365, including designing spreadsheets with formulas and pivot tables, creating dynamic presentations, and managing shared files and collaborative projects.
• Proven ability to prioritize and manage multiple concurrent projects and deadlines in a fast-paced environment, ensuring timely completion of tasks and high-quality results.
• Proactive and solves problems while identifying areas for improvement.
• High level of maturity, dependability, and professionalism
• Strong work ethic, passion for excellence, and ability to build relationships across all organizational levels
• Ability to work a hybrid work schedule in line with Executive requirements and needs.

WE VALUE

• Strong analytical and problem-solving skills with keen attention to detail
• Ability to work independently while collaborating effectively as part of a team
• Experience with Artificial Intelligence tools.
• Experience with Concur.

ABOUT HONEYWELL

Honeywell International Inc. (Nasdaq: HON) invents and commercializes technologies that address some of the world's most critical challenges around energy, safety, security, air travel, productivity, and global urbanization. We are a leading software-industrial company committed to introducing state-of-the-art technology solutions to improve efficiency, productivity, sustainability, and safety in high growth businesses in broad-based, attractive industrial end markets. Our products and solutions enable a safer, more comfortable, and more productive world, enhancing the quality of life of people around the globe.