Integrated Preparedness Training Coordinator

Title: Integrated Preparedness Training Coordinator

Location: Centennial United States

Job Description:

This position is open only to Colorado state residents.

This recruitment may be used to fill other similar positions within the Colorado Department of Public Safety in the next 12 months.

This position is grant funded with a high probability for renewal once it expires

CDPS 2022 Equal Employment Opportunity Plan 

Our Mission - Engaged employees working together to safeguard lives and to provide diverse public safety services to local communities.

Our Vision - Creating safer and more resilient communities across Colorado.

Our Core Values - Unity, Honor, Service

CDPS commits to cultivating an equitable, diverse, and inclusive work environment. We ensure that we recruit, retain, and promote engaged employees. Our approach to diversity is simple - it's about embracing everyone! We strive to build and nurture a culture where inclusiveness is a reflex, not an initiative. Our strength is our promise to be inclusive with intentional strategies to welcome and uplift our employees to thrive - while building a more equitable workplace.

Why I love My Job at CDPS

At CDPS we nurture an employee-centric culture driven by our commitment of creating a safer Colorado, an inclusive workplace where everyone can be their own authentic self. We model a culture of collaboration, support and growth to our employees. Our culture has public service focus, and we strive to provide innovative solutions and services to our fellow Coloradans!   

Click here to learn why CDPS employees love their jobs

Careers with a purpose:

If you are passionate about public safety service, and are eager to dedicate your career to serving Coloradans, this is the organization you want to join!

We are committed to providing public safety services to our fellow Coloradans in their times of greater needs such as: safety on our roads, preparing and mitigating environmental disasters, disaster recovery, combating crime, school safety, and victim recovery. 

You'll have the opportunity to challenge yourself and acquire new capabilities to build a rewarding and fulfilling career while making a difference in our community! 

When you join CDPS, you are joining a team of exceptional individuals and together you will be inspired, motivated and supported to become the best you can be. 

Unmatched Benefits

• We highly value work life balance and offer excellent work-life programs, training and enriching professional development opportunities and a wide range of benefits.

• Medical and dental options are available for permanent employees and their dependents. We also offer short and long-term disability coverage, and life insurance that includes legal resources and discounts.

• State contribution into Health Savings Account when enrolled in HDHP. 

• Job protected medical leave under the Family Medical Leave Act (FMLA) and the State of Colorado Family and Medical Leave Insurance Program (FAMLI). 

• Paid medical leave benefits provided by the State of Colorado.

• Eligibility for hybrid or other flexible work arrangements based on the nature of the role.

• We offer unmatched retirement benefits including mandatory PERA Defined Benefit Plan or PERA Defined Contribution Plan, plus optional 401K and 457 plans. For information on mandatory employee salary deferral (in lieu of contribution to Social Security), visit Colorado PERA for details.

• CDPS provides generous time off including 11 paid holidays annually and accrued annual and sick leave and four annual wellness days.

• The Employee Assistance Program (C-SEAP) is available in every region of the state. It is our effort to support the well-being of employees and the workplace. EAPs provide short-term counseling, referrals and resources, as well as training and organizational development services.

• Additional benefits offered include tuition reimbursement and reduced college tuition at CSU Global University.

• Credit Union of Colorado membership eligibility.

To learn more about State of Colorado benefits, please visit State of Colorado benefits

DIVISION OF HOMELAND SECURITY AND EMERGENCY MANAGEMENT

This position is located within the Division of Homeland Security and Emergency Management (DHSEM). The division is a dynamic and diverse team that is committed to developing, administering and coordinating comprehensive and integrated statewide emergency management and homeland security programs. The Division's work ensures the safety and security of Colorado and its infrastructure through unity of effort with local, tribal, state, federal, private, and nongovernmental partners.

Our Mission: To lead and support Colorado's effort to prevent, protect, mitigate, respond to and recover from all-hazards events.

Our Vision: A prepared, safe and resilient Colorado!

Our Core Values: Service, Teamwork, Respect, Integrity, Vision and Excellence.

Our Guiding Principles: Results-Focused, Innovative, Service-Oriented and Employee-Centric.

Our mission is accomplished through a comprehensive and coordinated program of mitigating hazards, preparing for emergencies, preventing terrorist attacks and other criminal activity, coordinating resources for response to a disaster and supporting subsequent recovery efforts.  The division also serves as the conduit for state and federal funding to prepare for and recover from all hazard events. The division accomplishes its mission through the following offices:

• Director's Office
• Office of Emergency Management
• Office of Grants Management (Formerly Office of Preparedness)
• Office of Security and Prevention Colorado Information Analysis Center (CIAC)
• Office of Public Safety Communications (OPSC)

ABOUT THE WORK UNIT

The Office of Emergency Management conducts the four phases of emergency management (Preparedness, Response, Mitigation and Recovery) in coordination with other State Agencies and in support of local jurisdictions. It integrates emergency management efforts across all levels of government, including state, local, tribal and federal.

Integrated Preparedness Section: 

The Integrated Preparedness Section is responsible for facilitating the implementation of the Integrated Preparedness Planning (IPP) Cycle at both the division, regional, and local levels. This cycle is based on the Planning, Organizing, Equipping, Training, Exercising (POETE) model. The cycle also includes evaluation of plans, processes, and procedures and continuous improvement to ensure that all jurisdictions have the capabilities to handle threats and hazards. To be successful, the Section must work collaboratively and cooperatively with its partner sections in the Office of Emergency Management, the Office of Grants Management, and the Office of Prevention and Security - CIAC. Integration efforts also include information from the efforts of the integrated preparedness planning at local and regional levels. The Integrated Preparedness Section works closely with county emergency managers and regional Homeland Security Coordinators on IPPs that will help to inform the DHSEM IPP.

WORK ENVIRONMENT 

Monday - Friday 8am-5:pm (Some flexibility on schedule)

Hybrid (3 days in office/2 remote)

ABOUT THE POSITION 

The Integrated Preparedness (IP) Training Coordinator administers the IP Training Program and the SEOC Individual Training Program. This position reviews, approves, and coordinates all course requests. This position is responsible for all applicable logistics concerning pre- and post-course delivery. This position serves as the Colorado TRAIN administrator for DHSEM, ensuring all courses are entered into the system for student registration and assisting students with inquiries about registration and certificates. The Training Coordinator is responsible for course marketing, including the Training Dashboard, and develops quarterly training for grant reporting. They work with the IP Team to create and update the State Integrated Preparedness Plan (IPP). The IP Training Coordinator collaborates with the SEOC Integrated Preparedness and Exercise Coordinator to develop training to support the SEOC's Exercise Program. The IP Training Coordinator creates, supports, and tracks individual training plans and task book completion. This position serves as DHSEM's National Incident Management System (NIMS) Coordinator and represents DHSEM on the  Colorado Emergency Management Association (CEMA) Task Book Committee.

Duties include (but are not limited to):

Administration of the Integrated Preparedness Training Program

This position will be responsible for administering the Integrated Preparedness Training Program. The IP Training Coordinator receives, approves, and coordinates all course requests. They notify regional specialists of requests and ensure that courses are included in a local or regional Integrated Preparedness Plan (IPP). The Coordinator is the DHSEM Colorado TRAIN administrator. They input courses for registration, assign instructors, and support instructors and students. They are responsible for lodging reservations for instructors and students as the course delivery guidance requires. The IP Training Coordinator obtains final approval through purchase authorizations and Official Function Form procedures before expenditures and tracks all course delivery expenditures. They submit supporting documentation for monthly credit card statements and provide monthly reports on training expenditures to the IP Supervisor. This position prepares a training activity report for quarterly grant reports. They distribute training opportunities through weekly email and other marketing options.

Administration of the SEOC Individual Training Program

This position establishes individual training plans that align with state, local, and federal initiatives and grant requirements. This position ensures that all members of the SEOC possess a position task book or are in a training plan to attain the required training and certifications. This position provides the SEOC Preparedness and Exercise Coordinator, as needed, with up-to-date information concerning SEOC's staff training and outcome expectations. They identify training resources that support SEOC exercise objectives. This position serves as the SEOC National Incident Management System (NIMS) Coordinator for FEMA Region 8. They represent the DHSEM Office of Emergency Management (OEM) on the Colorado Emergency Management Association (CEMA) Position Task Book Committee.

State Emergency Operations Center Support

This position will be assigned a position in the SEOC. The person will open a position task book for training in that position and will be assigned during exercises and activations in order to have the task book signed off onNOTE:   To be considered for this position, you must meet the following criteria for consideration.

MINIMUM QUALIFICATIONS (EDUCATION AND EXPERIENCE

Experience Only:

Seven (7 ) years of relevant experience managing administrative tasks that include organizing, coordinating or delivering trainings, creating operating tracking systems, data analysis, and knowledge of the National Incident Management System (NIMS) and the National Qualification System (NQS) position-specific task books. 

OR

Education and Experience:

A combination of related education and experience managing administrative tasks that include organizing, coordinating or delivering trainings, and creating operating tracking systems, data analysis, and knowledge of the National Incident Management System (NIMS) and the National Qualification System (NQS) position-specific task books. to seven (7) years. 

• Note: Application work history and supplemental questions must clearly articulate relevant professional experience as applicable to the position.* 

REQUIRED SKILLS 

• Strong communication skills, both written and verbal.

• Proficient in Microsoft Office Suite ( Excel, Word, PowerPoint) and Google Sheets

• Ability to prioritize and be accountable.

• Demonstrated strong critical thinking skills.

• Ability to make independent and creative decisions.

• Ability to multi-task- Ability to manage multiple projects simultaneously.

• Strong organizational and follow up skills.

• Self-sufficient, highly motivated and team player.

• Ability to thrive in a fast-paced work environment with consistency and reliability

PREFERRED QUALIFICATIONS AND/OR SPECIAL QUALIFICATIONS

• Successful completion of the National Emergency Management Basic Academy

• Experience in the use of the Colorado TRAIN registration system

• Familiarity with web-based master emergency management personnel qualifications systems such as

OneResponder

• Familiarity with the use of grant funds to include the Emergency Management Preparedness Grant and

the State Homeland Security Grant

• Experience in the development of Integrated Preparedness Plans

• Experience in the tracking of preparedness activities in Integrated Preparedness Improvement Plans

 CONDITIONS OF EMPLOYMENT 

• Requires successful completion of a background investigation that includes a polygraph exam and a fingerprint based criminal history search. 
• Must have a valid Colorado Driver's License
• Must be a Colorado resident at time of submitting application.
• May travel to attend meetings required to attend meetings/training and visit stakeholders/partners/subrecipients. May be required to operate a state vehicle.
• On call: During activations of the SEOC, this position may be required to report to the SEOC during nights, weekends, and/or holidays.
• This position is grant funded with a high probability for renewal once it expires . The employee will be required to sign a waiver of retention.

APPEAL RIGHTS

If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination.  Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging.  Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at www.colorado.gov/spb.  A standard appeal form is available at: www.colorado.gov/spb. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination 

ADA ACCOMMODATIONS ASSISTANCE AND QUESTIONS

If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to Human Resources at cdps_hr@state.co.us . 

EQUITY, DIVERSITY AND INCLUSION

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

Colorado Department of Public Safety is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our.

NOTIFICATIONS

All correspondence regarding your status in the selection/examination process will be via email. Include your current working email address on your application and check your email frequently as you could receive time sensitive correspondence regarding this position. We highly recommend that you set up your email to accept messages from "state.co.us" and "info@governmentjobs.com" addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email.

PLEASE READ CAREFULLY - RECRUITMENT TIMELINE INFORMATION

• Applications are considered complete and accurate at the time of submission. Therefore, additional information may not be solicited or accepted after your application has been received.
• Closing Date: All applications that are received by the closing of this announcement will be reviewed against the Minimum Qualifications in this announcement. Candidates who meet the minimum qualifications may proceed to the next step. Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process.
• Supplemental Question: Effective responses to Supplemental Questions will directly relate to your professional experience, career accomplishments, and views about organizational values and approaches, and how they relate specifically to this position and requirements as you understand them. Answers generated by AI-tools will typically be unresponsive.  Each answer (1-4) should be no longer than one page.
• Military Veterans: If you are a military veteran you must submit a copy of your DD-214, Member 4 Copy, and VA disability letter if available/applicable at the time of application so we can determine if you are eligible for veteran's preference points. Military personnel who are stationed outside of Colorado may be eligible for this position by submitting the completed DD-2058 "State of Legal Residence" form. 
• Application Tips: For an overview of State of Colorado application process and application tips, please view this video.  
• Resumes, Cover Letters, or other documents submitted: Will Not be reviewed, assessed, or used in the initial stages of the comparative analysis (transcripts submitted to verify that the applicant meets either the education requirement or minimum qualification substitution are exempt from this).