HR Assistant

Title: HR Assistant (Fully Remote)

Location: US

Job Description:

FYI - For Your Information, Inc. is an SBA-certified, Woman-Owned Small Business and GSA schedule holder that is a premier provider of Human Capital, Training, and Information Technology services. We have won awards for being a Great Place to Work and continue to make ground-breaking advancements. For four years in a row, we have been on Inc. Magazine's 5000 list and were recently named one of Inc.'s 2024 Mid-Atlantic Fastest Growing companies.

Overview

FYI is seeking HR Assistants to support a large Federal agency's Office of Human Resources Management. You will support staffing specialists, candidates, and new employees through security processing, onboarding, E-Verify, and personnel action processing. The role calls for substantial knowledge of Federal HR regulations and technical support processes.

Responsibilities

• Guide staffing specialists, applicants, and employees through security investigation processing, including the OPM e-QIP system, and track completion of required submissions.
• Send candidates the required onboarding, personnel security, and employment forms and instructions; review submissions for completeness, legibility, and signatures; and follow up on missing items.
• Coordinate with the agency's Security Office to track pending clearances, suitability determinations, and background investigations, and escalate delays or unresolved issues.
• Support staffing specialists with job offer and start date coordination, confirm pre-employment steps are complete, and keep trackers current.
• Assist with the first-day New Employee Orientation (NEO) program, including preparing materials and reviewing new hire forms and paperwork.
• Validate Form I-9 through E-Verify, document case status, flag tentative nonconfirmations or mismatches, and upload results into the onboarding system.
• Process a wide range of personnel actions, including details, temporary promotions, within-grade increases, changes in duty station, career ladder promotions, and conversions.
• Enter and verify the correct nature of action (NOA), legal authority codes, effective dates, salary, and related data elements, applying OPM's Guide to Processing Personnel Actions (GPPA).
• Maintain personnel files in eOPF and review service records for accuracy and completeness.
• Provide general administrative support to HR branches and protect personally identifiable information (PII) at all times.

Required Qualifications

• At least 1 year of Federal HR experience, including processing personnel actions and supporting onboarding.
• Experience processing Federal personnel actions, including NOA and legal authority coding, using OPM's Guide to Processing Personnel Actions (GPPA).
• Experience guiding applicants or employees through security investigation processing, including e-QIP.
• Experience completing Form I-9 verification through E-Verify.
• Experience supporting onboarding, job offer and start date coordination, and New Employee Orientation.
• Experience maintaining personnel records in eOPF.
• Strong attention to detail, organization, and written and oral communication skills.
• Proficiency with Google Suite, Microsoft Office, Teams, SharePoint, Excel, and HR information systems.
• Ability to obtain and maintain a Public Trust before starting work.

FYI's Benefits/Incentives: What is in it for you?

• Opportunity to work remotely, based on contract or position.
• Team building and innovation in a collaborative environment.
• A competitive base salary with a loaded benefits package.
• Tuition/Education Assistance.
• Personal computer device allowance.
• Pet Insurance.