Grants Administrator

Title: Remote Grants Administrator

Location: Seattle United States

Job Description:

Job ID15501

Employment Type

Contract

Scion Staffing has been engaged to conduct a search for a Remote Grants Administrator for our partner, a mission-driven nonprofit organization dedicated to supporting community-centered initiatives and strengthening access to public resources. This is a part-time remote opportunity based in Seattle, WA, with initial in-person training required. This is a 3-4 month opportunity.

POSITION OVERVIEW:

The Grants Administrator will provide critical interim support for a portfolio of public grants and community-focused partnerships during a period of organizational transition. This role will focus on grant reporting, financial tracking, documentation, invoicing support, and maintaining accurate records across multiple funding sources and deadlines. The ideal candidate is highly organized, detail-oriented, comfortable working with financial information, and motivated by process-driven work that supports a mission-focused organization.

PERKS:

• $30–$35 per hour, depending on experience
• Flexible 20-hour workweek 
• Remote schedule following initial in-person training in Seattle
• Temporary assignment anticipated to last approximately 3 – 4 months, with potential to extend
• Opportunity to support meaningful, community-focused nonprofit work within a collaborative and inclusive environment

RESPONSIBILITIES:

• Coordinate grant administration, reporting, invoicing support, and closeout activities across a portfolio of public and reimbursable grants.
• Review expenditures, financial information, receipts, and supporting documentation for accuracy before submission to internal teams and funders.
• Maintain organized and accurate grant records, deadlines, agreements, calendars, and reporting information within Salesforce and related systems.
• Compile documentation and create complete reporting packages, including organized PDF materials and supporting financial records.
• Track multiple grant requirements and timelines, compare current reporting against prior submissions, and identify missing or inconsistent information.
• Support internal teams with reliable grant data while providing thoughtful feedback on workflows or process improvements when appropriate.

QUALIFICATIONS:

• Strong attention to detail with demonstrated ability to review work carefully and identify inconsistencies or missing information.
• Comfort working with budgets, expenditures, invoices, reimbursements, or other financial data; formal accounting experience is not required.
• Excellent organizational and project coordination skills with the ability to manage multiple deadlines and detailed processes independently.
• Experience working with databases, CRMs, project management systems, or similar technology; Salesforce experience is a plus.
• Grant administration experience is helpful but not required; candidates with transferable experience in nonprofit administration, finance support, project coordination, contracts, billing, reporting, or related work are encouraged to apply.

COMPENSATION AND BENEFITS:

This part-time opportunity offers $30–$35 per hour, depending on experience, with an anticipated schedule of 20 hours per week. The assignment is expected to last approximately 3–4 months and may extend depending on organizational hiring timelines. The position will begin with in-person training in Seattle and will transition to a remote schedule, with flexibility around how weekly hours are structured.

ABOUT OUR SEARCH FIRM:

Scion Staffing is a national award-winning staffing firm! Since 2006, we have had the pleasure of successfully placing thousands of talented professionals with amazing career opportunities. Through our innovative team building and recruiting solutions, we bridge the gap in executive leadership searches, direct hire recruiting, interim leadership placement, and temporary professional staffing. We are proud to be part of the Forbes lists of the Best Recruitment Firms and the Best Executive Search Firms in America. Additionally, Scion has been recognized as a ClearlyRated Best of Staffing firm as well as a top recruitment firm by The Business Times. Additional information about our firm can also be found online.

Scion Staffing, Inc. is an equal opportunity employer and service provider and does not discriminate based on race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation or belief, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and the candidates we represent. For opportunities located in a region that have enacted fair chance, arrest or conviction-based employment ordinances, Scion Staffing proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records. We engage in socially conscious business practices and believe that diverse, equitable, inclusive, and non-biased talent and recruitment processes are foundational to the success of Scion as well as every client organization with whom we partner.