Fiscal Specialist I

Title: Fiscal Specialist 1

Location: Okanogan United States

Job Description:

Salary

$20.58 - $27.42 Hourly

Job Type

Part Time - Permanent

Remote Employment

Flexible/Hybrid

Job Number

25DOT-NCR-20206

Department

Dept. of Transportation

Division

North Central Region

About WSDOT

The Washington State Department of Transportation (WSDOT) is a multimodal agency with a global reputation for excellence. Our dedicated workforce plans, designs, builds, and operates an integrated transportation system that safely and efficiently moves people and goods throughout the state. In addition to maintaining over 20,000 lane miles of state highway and 4,100 bridges, WSDOT manages the world's longest floating bridge, leads an award-winning Active Transportation Plan, holds the record for the world’s widest tunneling project, and operates the largest ferry system in the nation!

The Opportunity

WSDOT is currently seeking a part-time Fiscal Specialist 1 to support the agency’s mission by providing clerical support for all employees and management of the Area 3 Maintenance & Operations staff. Specifically, this position provides support in the areas of fiscal, budget, and financial business, to include payroll, travel, purchasing, compiling/reporting budget data, inventory, accounting, tracking, and customer service. The position also assists in facilitation and coordination of all administrative duties and functions to help explain and enforce policies and procedures regarding purchasing, payroll, inventory, human resource manual rules and policies and union contract rules.

 

What to Expect

This is a part-time position, working 30 hours a week; employees may work various work schedules Monday through Thursday between 6:00 AM and 5:00 PM.

 

Among the varied range of responsibilities held within this role, the Fiscal Specialist 1 will:

• Review, audit, and verify Area invoices for accuracy and compliance with department policies and procedures.
• Prepare invoices for processing by verifying coding, items purchased, sales tax and receiving signatures.
• Update and maintain voucher payment and Purchasing Card Management System (PCMS) filing system.
• Review Crew employee’s DOTtime entries, assist employees and supervisors with clearing exception errors, coding errors and leave requests. 
• Work with Supervisors and Line-Item Approvers to approve daily entries, leave requests and to correct errors; run payroll reports and reviews for accuracy.
• Attend Region Budget and Maintenance meetings in absence of Fiscal Specialist Supervisor.
• Assist in tracking fed-eligible K2’s (3rd Party Damage work orders).
• Maintain and process travel expense records; make travel arrangements.

 

Qualifications

To be considered for this opportunity, the following competencies are required:

• Administrative and Fiscal Proficiency: Demonstrated ability to perform a variety of clerical, fiscal, and accounting support functions accurately and efficiently.
• Technical Skills: Ability to effectively use computer applications such as Microsoft Outlook, Excel, and Word to manage information, prepare documents, and support office operations.
• Communication: Clearly and professionally communicate information verbally and in writing with supervisors, coworkers, the public, and representatives of other agencies.
• Attention to Detail: Maintains accuracy and thoroughness in all work, particularly when managing financial data or completing administrative tasks under tight deadlines.
• Confidentiality and Integrity: Handle sensitive and confidential information with discretion and professionalism.
• Organizational and Time Management Skills: Prioritize tasks, meets deadlines, and adapts to changing workload demands in a fast-paced environment.
• Growth Mindset: Actively demonstrates a commitment to learning and growth.
• Service-Oriented: Takes action to meet the needs of others.

 

It is preferred that qualified candidates also have:

• Investigative and Analytical Skills: Demonstrates the ability to conduct thorough research, analyze data, and prepare clear, detailed, and accurate investigative reports to support decision-making.
• Fiscal and Payment Processing Competence: Effectively utilizes WSDOT’s Payment Vouchering and PCMS payment processing systems to ensure accurate and timely financial transactions in accordance with established procedures.
• Payroll Management Proficiency: Applies in-depth understanding of WSDOT’s Payroll Management System to process payroll actions accurately, identify discrepancies, and make timely corrections in compliance with department rules and policies.
• Project and Work Order Administration: Uses WSDOT’s HATS program to track, process, and complete Reimbursable Work Orders efficiently and in alignment with program procedures and agency requirements.

 

Important Notes 

• This recruitment may also be used to fill additional positions per business needs.
• This position offers flexible/hybrid remote work options.
• In addition to base salary, employees may be entitled to other forms of compensation depending on the type, duties, or location of the position. For union-represented positions, more information on other forms of compensation can be found in the applicable Collective Bargaining Agreements. Information on other compensation types for non-represented positions can be found in Chapter 357-28 of the Washington Administrative Code. 
• WSDOT does not use the E-Verify system, therefore we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov.

 

Why WSDOT 

• Work-Life Balance – We are committed to ensure that our staff experience the reward of public service, while also sustaining a routine that suits each individuals’ lifestyle. As such, there are a number of flexible schedule options available, including telework options for eligible positions.  
• Paid Leave – In addition to 12 paid holidays, full-time employees may earn up to 25 paid vacation days per year!
• Tuition Assistance – Permanent employees have several options for assistance with education expenses, including tuition reimbursement programs, government discounts at participating colleges throughout the state, and eligibility for federal student loan forgiveness.  
• Plan For Your Future – WSDOT offers a comprehensive benefits package that includes a variety of healthcare options. Employees also have their choice of state retirement programs, and much more. Go to State Benefits for more information. 

 

Check out this video to learn more: Why WSDOT?

 

How to Apply

Applications for this recruitment will be accepted electronically. Your relevant experience may be evaluated to determine salary. Therefore, it is very important that the “Work Experience” portion of the application be completed in as much detail as possible. 

In order to be considered for this opportunity, please include the following with your online application:

• An attached Resume outlining (in reverse chronological order) your experience to date.
• An attached Cover Letter that further explains your qualifications and indicates why you believe you are a viable candidate for this role.
• Contact details for a minimum three (3) individuals who can attest to your work performance, technical skills, and job-related competencies. This information can be entered in the “References” section of the online application; does not require an additional attachment. 

Please click the "APPLY" button to proceed. Note that you will be prompted to either sign in or create an account. This step is required in order to submit an application to this opportunity.

WSDOT is an equal opportunity employer. We value the importance of creating an environment in which all employees can feel respected, included, and empowered to bring unique ideas to the agency. Our diversity and inclusion efforts include embracing different cultures, backgrounds and viewpoints while fostering growth and advancement in the workplace. All persons, regardless of race, ethnicity, age, veteran status, sexual orientation, and/ or gender identity, are encouraged to apply. Persons with disabilities needing assistance in the application process, or those needing this job announcement in an alternative format may contact the listed Recruiter.

WSDOT does not use the E-Verify system, therefore we are not eligible to extend STEM Optional Practical Training (OPT).