Executive - Personal Assistant

Title: Executive/Personal Assistant

Location: Salt Lake City United States

Job Description:

The financial industry is growing at a record pace, but our data providers are still stuck in the past - with cumbersome onboarding processes, complicated APIs, slow infrastructure, and expensive licensing costs.

Databento is the next generation market data provider - with the radical idea that you should only pay for the data that you use. We power the world''s largest finance and fintech institutions and lower the barrier of entry for small startups, gaining over 4,000 users during our first year of launch. Our team brings former experience at the world''s leading quantitative firms, including Two Sigma, Flow Traders, Tower Research, PDT Partners, SIG, and more.

We''re looking for an Executive/Personal Assistant to support our CTO, with occasional backup support for our Founder and CEO. The individual must be based in Salt Lake City for local tasks, however occasional remote or hybrid work arrangements may be possible. You''ll have an outsized impact on the company''s day-to-day operations and help keep our leadership running at full speed.

Responsibilities

You''ll provide high-leverage administrative and operational support to our executive team. This includes the following:

• Handle personal and professional errands, vendor coordination, and quality-of-life tasks that allow CTO to stay focused on high-priority work
• Coordinate travel arrangements - flights, hotels, ground transportation, and itineraries - for both executives and occasional team travel, including larger offsites
• Own calendar management, including scheduling internal meetings, external calls, and resolving conflicts across time zones
• Process, sort, and manage physical and digital mail; flag action items and ensure timely responses
• Maintain and organize files, correspondence, and records on behalf of both executives
• Serve as the point of contact for office logistics, including supply management and any SLC-based operational needs
• Prepare expense reports, track reimbursements, and liaise with our finance function as needed
• Identify opportunities to streamline workflows and proactively implement quality-of-life improvements for leadership
• Handle sensitive and confidential information with the utmost discretion at all times

Requirements

• Based in Salt Lake City, UT
• College degree or a minimum of three years of professional experience
• Proven experience as an executive assistant, personal assistant, a similar administrative support role, or any service-oriented position
• Exceptional organizational skills and the ability to manage multiple priorities simultaneously without dropping the ball
• Strong written and verbal communication skills; able to represent leadership professionally in correspondence
• High degree of discretion and judgment when handling confidential or sensitive information
• Proactive problem-solver who anticipates needs and takes initiative without being asked
• Comfortable operating in a fast-moving startup environment where priorities can shift quickly
• Proficiency with standard productivity tools (Google Workspace, Slack, calendar software, etc.)
• A valid driver''s license with a clean driving record to support local travel

Nice to Have

• Familiarity with financial services, fintech, or tech companies
• Experience booking complex, multi-leg international travel itineraries
• Experience with expense management tools (e.g., Brex, Ramp, or similar)

We offer health, dental, disability, and life insurance benefits, as well as 401(k) matching for full-time employees.

Databento, Inc. provides equal employment opportunities to all employees and applicants regardless of race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity or expression, veteran status, or genetics. We comply with federal, state, and local nondiscrimination laws in every location where we operate. This policy applies to all terms and conditions of employment, including recruiting, hiring, promotion, termination, layoff, recall, transfer, leave, compensation, and training. Pursuant to applicable laws, we consider qualified applicants with arrest or conviction records. If you need an accommodation, please let us know.

Our recruiting data suggests that underrepresented applicants often downplay their skills. Even if your experience doesn't exactly match the qualifications listed, we still want to hear from you. Please apply!