Executive Assistant to Chief Executive Officer

Executive Assistant to CEO

New York, NY

The Team:
You will directly work with John Butcher, CEO of the business unit that encompasses Harry’s, Flamingo, Lume, and Mando, and the fast paced, highly dynamic and growing commercial organization he leads. This includes John’s executive team who is responsible for the Harry’s, Flamingo, Lume, and Mando businesses. Because John interacts with almost everyone at Mammoth Brands, so, too, will his Executive Assistant -- in many ways you will be an ambassador to John and the company, constantly interacting with all of our most important internal and external partners. You’ll be an essential partner to John and his Chief of Staff and an active member of the Mammoth Brands EA community.

About the Role
The Executive Assistant will serve as a crucial partner to John. From handling John’s calendar and travel to running special projects over time, this highly organized, endlessly resourceful person will ensure that John’s life operates effectively – at work or at home. The EA role is one that doesn’t always neatly fit within the 9-6 day, so we’re looking for a go-getter who’s eager to be flexible and available, even outside traditional working hours. Because the role (and our exec team) is so dynamic, this person must possess strong business judgment and communication skills needed to interact with a variety of people and job functions, internally and externally. Our ideal candidate is someone who is excited to grow with our company and build a trusted, long-term partnership with the CEO for years to come.

What you will accomplish: 

• Expertly manage day-to-day scheduling, coordination, and meeting logistics, providing best in class support to John throughout his often back-to-back days; often with little oversight and making judgements based on known priorities of the business
• Anticipate needs and identify problems proactively, looking around corners for solutions and using existing resources in problem solving
• Coordinate intuitive travel itineraries for John’s (often complex) trips in the US and abroad
• Ensure John is prepared for professional meetings and personal and professional events, by soliciting agendas, drafting prep docs, creating itineraries, making reservations, printing material, and going above and beyond to ensure effective preparation
• Conceptualize, plan, and execute complex, large-scale leadership offsites that John sponsors
• Manage all aspects of event planning and coordination for the above including venue selection, contract negotiation and vendor management, budgeting, attendee coordination, communications and day-of execution
• Own John’s expense reports and ensuring approvals are completed on time each month
• Be an active member of the broader EA community at Mammoth Brands, attending monthly meetings, contributing to best practices and knowledge sharing, and assisting with back-up coverage
• Assist with occasional, light-touch support for his family in a professional capacity
• Interact regularly and form relationships with executives and colleagues across various teams, with John’s family and close personal network, and with external partners such as investors, consultants, and our Advisory Board
• Be a positive ambassador by consistently acting in a way that leaves people with a positive perception of the company while truly embodying our values

This should describe you:

• You have 4-6 years of professional experience: and you have interest in continuing to grow as an Executive Assistant
• You’re exceptionally detail oriented: You are a perfectionist who never lets anything fall through the cracks. You close every loop, spot every error, and look around corners to make sure every detail is perfect.
• You possess foresight: If you had a superpower, it would be the ability to see (and plan) around corners; you’re proactive. You know there’s a problem – and you know how to fix it – before anyone else. When you finish a task, you ask yourself what else could make the outcome even better - planning for every scenario and leaving no stone unturned.
• You’re an excellent communicator: You can communicate nuance effectively to anyone, modifying your tone based on whom you’re speaking to. Regardless if it's an email, a phone call, or in person, you get things done by clearly and professionally expressing yourself.
• You’re open to giving and receiving feedback: Feedback is core to Mammoth Brands values. You lead with kindness and proactively offer, listen, and have direct dialogue daily to improve yourself, your team, and the company. You also receive feedback with curiosity - seeking to understand other perspectives, and incorporate feedback and input into your work moving forward.
• You’re resilient: in the face of challenges and obstacles, you remain steady and agile, energized to solve any problem. When you are stuck, you collect yourself, define the problem, and find the right support to help you out. There’s no sticky situation that you can’t wiggle your way out of, always coming to the table with solutions.
• You’re a pro at multitasking: You have the ability to manage multiple initiatives and projects at the same time and can easily context switch and redirect attention based on shifting priorities.
• You’re hardworking: You are endlessly reliable, credible, and consistent in your ability to produce the highest quality work, even outside the confines of a 9-5 job when it's vital. Everyone counts on you all the time, and you always come through. Whether it’s coordinating on-site catering, or executing a large-scale event, you’re down for anything, big or small.
• You exercise good judgment: You’re trustworthy and exercise good judgment with the most confidential and sensitive information. You know how to tactfully navigate requests for information that may not be best shared; you help to put out, rather than flame, rumors and gossip.
• You’re a people person: You’re curious about people, energized by forming relationships, getting to know people, and working with and through them. 

Here's who you'll work with:

• Reporting to John’s Chief of Staff and directly supporting John Butcher
• You’ll work with John’s leadership team, in close partnership with partners from across the company
   

Benefits and perks

• Medical, dental, and vision coverage
• 401k match
• Equity in Mammoth Brands 
• Flexible time off and working hours
• Wellness and L&D stipends
• 4 weeks sabbatical after 5 years, 6 weeks after 10 years, and 8 weeks after 15 years 
• 20 fully paid weeks off for parents who give birth, or 16 fully paid weeks off for all other paths to parenthood
• Fun IRL and virtual events including happy hours, team building events, and parties on our rooftop
• Free products from all of our brands
   

The Mammoth Brands' working model is in-office Tuesday, Wednesday, and Thursday. 

We can’t quantify all of the intangible things we think you’ll love about working at Mammoth Brands, like the exciting challenges we tackle, the smart and humble team you’ll get to work with, and our supportive and inclusive culture. The base salary hiring range for this position is $95,000-$120,000, but the final compensation offer will ultimately be based on the candidate’s location, skill level and experience.