Executive Assistant to Chief Division Officer

Title: Executive Assistant to Chief Division Officer

Location: Munich United States

Job Description:

The Nemetschek Group is a pioneer for the digital transformation in the AEC/O industry and focuses on the use of open standards (OPEN BIM). As one of the world's leading groups in this industry, the Nemetschek Group increases the quality in the construction process with its intelligent software solutions and improves the digital workflow of all those involved in the process. As a result, buildings can be planned, built, and operated more efficiently, sustainably and with less impact on resources.

Responsibilities:

• Assist the Chief Division Officer (CDO) in preparing for meetings, including gathering relevant materials and background information on agenda items, preparing documents and reports
• Schedule and organize meetings, ensuring all logistical details are handled (such as venue arrangements and technology setup), manage travel arrangements, expense management and administrative tasks
• Act as a liaison between the CDO and stakeholders including internal executives, direct CDO reprots, and external clients. Ensure information flow and alignment on priorities and agendas
• Proactively improve processes and anticipate needs
• Maintain and ensure confidentiality regarding sensitive information and ensure compliance with governance policies
• Organize events and organizational summits
• Coordinate special projects as directed by the CDO

Qualifications:

• Vocational training/education next to 3+ years of experience as an executive assistant in a fast-paced environment
• Proficient in German and English (written and spoken)
• Exceptional organizational and time management abilities
• Advanced proficiency in Microsoft Office Suite
• Proficiency with a range of tools and technologies with learning ability to incorporate new ones
• Strong problem-solving skills and attention to detail
• Proactive mindset with ability to work independently
• Excellent communication and interpersonal skills
• Discretion in handling confidential information
• Comfortable with AI-powered productivity tools (e.g., scheduling, transcription, project management)
• Ability to identify new solutions to streamline workflows
• Willingness to learn and adapt to new technologies
• Self-starter with a keen eye for process improvement

Why Nemetschek?

Impact: We offer you a diverse position in a motivating work environment where you can realize your ideas.

Sustainable Growth: In our sustainably growing and innovative company you have the chance to develop yourself further.

Culture: With us you work in an international team with flat hierarchies and short decision-making processes, in which you can make a difference.

Work-Life-Balance: We offer you various benefits in the areas of sports, nutrition, childcare and much more.

Health: The health of all employees is important to us, which is why we offer you a wide range of health and preventive care services.

Hybrid Way Forward: Through mobile working and variable working hours without core working hours, we enable you to be flexible, both professionally and privately.

We, the Nemetschek Group, are a global organization with employees from 60 nations. For us, diversity, equity, inclusion, and belonging are the keys to unleashing our full potential and driving true innovation. We can best support our customers in shaping the world through a diverse culture. We aim to treat EVERYONE with respect and appreciation, regardless of differences. Valuing diverse opinions and creating equal opportunities for all is of the utmost importance for us as an organization, and as individuals.