Executive Assistant to CEO

Executive Assistant to CEO (12 Month FTC)

Hybrid

Chief Executive Officer

Dublin, County Dublin, Ireland

Description

About the role

We have an exciting opportunity for an experienced and highly organized Executive Assistant, with a talent for building strong working relationships to provide critical and comprehensive support to our Chief Executive Officer.

The position requires a savvy individual with a strong work ethic and good communication skills.

The ideal candidate will have a broad range of executive level support knowledge, which will include advanced level Microsoft Office experience.

The ideal candidate will need to be well organised, detail oriented, and trustworthy in terms of maintaining the highest level of confidentiality. You will need to be able to work under pressure with changing priorities and deadlines. You will also exhibit good written and verbal communication, and the ability to working independently in a challenging and fast paced environment.

This role is a fixed term contract for a period of 12 months and based out of our Dublin office working closely with our CEO (2 days work from home, 3 days in office).

Requirements

Responsibilities

• Complex diary management and international travel arrangements
• Booking of travel, hotel, transport, arranging visas and preparing travel packs
• Meeting/event coordination and conference calls
• Arranging catering, lunch and coffee runs for CEO meetings
• Prepare and edit correspondence, communications, presentations, spreadsheets, and other documents
• To undertake specific areas of responsibility and special projects, as required, to support the CEO
• Provide administrative support including preparation of presentations, collating data and creating reports, printing, filing etc.
• Effective tracking and communication
• Identify and resolve issues proactively
• Organise internal and external C Suite and Leadership events
• Greeting of clients and ensuring a seamless experience while onsite
• Finance duties to include raising of POs and credit card reconciliations

Requirements

• Minimum 5+ years’ experience
• Outstanding written and oral communication skills
• Excellent interpersonal, time management and organisational skills
• An understanding of confidentiality issues
• Adaptability and flexibility
• Capacity to work under extreme pressure and meet tight deadlines
• Ability to multi-task & prioritise
• Excellent use of Microsoft Suites
• Team player and ability work on their own initiative
• Strong travel management experience

Benefits

Our promise to you  

We are striving to become global leaders across all of the categories we operate in and as part of that we are a high-performing highly collaborative team that works cross functionally to accommodate our client’s needs.   

• Collaboration: Working together to achieve our best 

• Outcomes: Drive Success in every engagement  

• Respect: A collective feeling of inclusion and belonging 

• Excellence: Continuously raising the bar 

What’s in it for you?  

(Ireland)

• Healthcare cover through the VHI 

• Company pension contribution  

• Life assurance/ Income protection 

• 23 days annual leave 

• 3 company closure days 

• Annual bonus opportunity 

• Work From Home set-up allowance 

• Opportunity to work with clients and colleagues on a global scale for a world leader in Client Lifecycle Management 

• Other competitive company benefits, such as flexible working hours, work from home policy, bike to work scheme, sports and social committee, weekly fitness and sports classes and much more 

• Buddy system for all new starters 

• Collaborative working environment 

• Extensive training programs, classroom and online, through ‘Fenergo University’ 

• Opportunity to work on a cutting-edge Fintech Product, using the latest of tools and technologies 

• Defined training and role tracking to allow you see and assess your own career development and progress. 

• Active sports and social club 

• State of the art offices in the heart of Dublin’s Docklands with great facilities, canteen and games area