Executive Assistant, Investor Relations - Marketing

Executive Assistant, Investor Relations / Marketing

EMPLOYEE TYPE: Permanent

WORKPLACE: Hybrid

LOCATION: New York, NY

Job Description

A Billion-Dollar/Global Leading Alternative Investment Firm in Midtown Manhattan is seeking a new Executive Assistant to join its Investor Relations/Marketing team! Candidates must have a minimum of 2-5+ years of applicable high-level executive administrative support experience, ideally within financial services, and a Bachelor’s degree is required.

The ideal candidate should be exceedingly organized, proactive, resourceful, detail-oriented, efficient, flexible, good at multi-tasking, and a true team player with the ability to work independently with little or no supervision.

They must also possess excellent interpersonal and communication skills and be able to interact with colleagues/executives at all levels in a fast-paced environment, with a high level of professionalism and confidentiality. Great company culture with the nicest people!

• Salary depends on experience (80-90k base), plus paid overtime and discretionary bonus eligibility.
• Comprehensive benefits package, including generous retirement plan contributions, Health and Welfare benefits (medical, dental, vision, life, and disability), Tax-efficient vehicles to cover out-of-pocket health care costs, commuting expenses, and dependent care expenses, Wellness programs (fitness reimbursement, Employee Assistance Program), Access to discounted voluntary benefits that provide supplemental coverage for a variety of situations, etc.
• Hours are 9:00am-6:00pm, with flexibility. Hybrid work schedule (4 days in office / 1 day remote).

Responsibilities:

• Provide high-level executive administrative support to the Investor Relations/Marketing team.
• Schedule and organize extensive internal and external meetings, conference/video calls, and appointments in various time zones; manage and maintain busy and ever-changing calendars.
• Set up and breakdown conference rooms; coordinate meals and refreshments for meetings.
• Print and bind a large amount of marketing materials. Maintain various spreadsheets for the department.
• Plan and coordinate complex domestic and international travel arrangements and detailed itineraries.
• Manage and process expense reports using Concur.
• Update and maintain marketing information in CRM database (Salesforce).
• Work closely with other EAs in NYC and various other offices.
• Interact with clients, vendors, and service providers.
• Assist with other projects and responsibilities at the team’s discretion.
• Provide phone coverage; screen and answer a high volume of incoming calls.

Required Qualifications:

• Minimum 2-5+ years of applicable high-level executive administrative support experience, ideally within financial services (strongly preferred/required).
• Bachelor’s degree (B.A. or B.S.) required.
• Polished and professional.
• Extremely organized and detail-oriented.
• Excellent interpersonal and communication skills (both verbal and written).
• Proactive, resourceful, efficient, and good at multi-tasking.
• Team player with the ability to work independently with little or no supervision.