Executive Assistant II

Executive Assistant II

 Work From Home, United States

Executive Assistant II

JOB SUMMARY
Highly organized and detail-oriented Executive Assistant II to provide administrative support to senior leadership. This role offers high-level support while also handling day-to-day administrative tasks to ensure smooth operations. The ideal candidate thrives in a fast-paced environment, possesses strong communication skills, and can manage multiple priorities with professionalism and discretion.

COMPENSATION 

The salary range for this position is $75-80k annually.  Specific offers take into account a candidate’s education, experience and skills, as well as the candidate’s work location and internal equity.  This position is also eligible for health insurance, 401k and bonus opportunity. 

JOB ROLE AND RESPONSIBILITIES

Executive Support

• Manage calendars, schedule meetings, and coordinate appointments for senior leaders.
• Handle travel arrangements, including flights, accommodations, and itineraries.
• Prepare and edit correspondence, presentations, and reports.
• Assist with email management, prioritizing and flagging urgent matters.
• Administrative & Operational Support
• Assist with project tracking, deadline management, and follow-ups.
• Maintain and organize electronic files.
• Process expense reports, invoices, and other administrative tasks.
  Support office operations and contribute to improving administrative processes.

Meeting & Event Management

• Organize senior leadership meetings, including agenda creation, minute-taking, and follow-up on action items.
• Plan and coordinate off-site team and departmental meetings, ensuring all logistical details are covered.
• Serve as a point of contact for coordination of company events, providing support for in office and off site events.

Communication & Relationship Management

• Act as a point of contact between executives, employees, clients, and external partners.
• Screen and direct phone calls, emails, and inquiries professionally.
• Maintain confidentiality and discretion when handling sensitive information.
• Provide mentoring/guidance and oversight to Administrative Assistants

 JOB SCOPE
The Executive Assistant II provides high level administrative support to senior leadership, managing complex calendars, coordinating meetings and handling confidential communications. This role requires exceptional organizational skills, discretion, and the ability to anticipate leadership needs while ensuring seamless daily operations.

Requirements

JOB REQUIREMENTS (Education, Experience, and Training)

• 3-5 years of experience in an executive support role (SVP/EVP)
• Education: Associate's or Bachelor's degree preferred.
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Ability to prioritize and handle time-sensitive tasks efficiently.
• High level of professionalism and discretion.
• Experience with scheduling, travel coordination, and expense reporting.

BENEFITS  

We realize that our employees are instrumental to our success, and we reward them accordingly with very competitive compensation and benefits packages, an incentive bonus program, as well as recognition and awards programs.  Our work environment is friendly and supportive, and we offer flexible schedules whenever possible, as well as a wide range of live and web-based professional development and educational programs to prepare you for advancement opportunities. 

  Your benefits will include: 

• Medical, dental and vision coverage with low deductible & copay 

• Life insurance 

• Short and long-term disability 

• Paid Parental Leave 

• 401(k) + match 

• Employee Stock Purchase Plan 

• Generous Paid Time Off – accrued based on years of service  

• WA Candidates: the accrual rate is 4.61 hours every other week for the first two years of tenure before increasing with additional years of service 

• 10 paid company holidays 

• Tuition reimbursement 

• Flexible Spending Account 

• Employee Assistance Program 

• Sick time benefits – for eligible employees, one hour of sick time for every 30 hours worked, up to a maximum accrual of 40 hours per calendar year, unless the laws of the state in which the employee is located provide for more generous sick time benefits.