Executive Assistant - Gynecology

Title: Executive Assistant - Gynecology 84111BR

Location: Boston United States

Job Description:

Gynecology testing

Status Full-Time

Standard Hours per Week 40

Job Category Administration, Regular, Temporary, Per Diem

Regular Pay Range $74089.60-$118549.60 Annual

Office/Site Location Boston

Remote Eligibility Part Remote/Hybrid

Job Posting Description At Boston Children's Hospital, the quality of our care - and our inclusive hospital working environment - lies in the diversity of our people. With patients from local communities and 160 countries around the world, we're committed to reflecting the spectrum of their cultures, while opening doors of opportunity for our team. Here, different talents pursue common goals. Voices are heard and ideas are shared. Join us, and discover how your unique contributions can change lives. Yours included.

Position Summary: The Division of Gynecology at Boston Children's Hospital is one of the premier pediatric and adolescent gynecology centers in the world. We specialize in gynecologic care for patients from infancy to young adulthood, from addressing common concerns such as missed periods, heavy bleeding, pelvic pain, and endometriosis, to managing more complex conditions like congenital anomalies of the reproductive tract. As an Executive Assistant, you will provide expert level administrative and organizational support to our chief of gynecology Dr. Marc R. Laufer

Key Responsibilities: Provide administrative support to the Chief of Gynecology and Division Director.

Schedule appointments and meetings and maintain Chief's administrative calendar.

Assist with updates to Chief's clinical schedule templates.

Work closely with other institutions to maintain Chief's clinic and surgical schedules.

Work closely with counterparts in various departments and centers to maintain multi-disciplinary schedules.

Prepare travel arrangements, including airline reservations and hotel accommodations.

Maintain and update CVs for Chief and other Attendings as needed.

Coordinate applications for and tracks state licensure, board certifications, and credentialing for Chief and Attending Physicians as needed.

Prepare and submit expense reimbursements for Chief and members of the division as needed.

Coordinate outings and events for the division as needed.

Coordinate onboarding process for faculty and staff.

Transcribe and type from meeting minutes, reports, manuscripts, charts and other materials for clinical, administrative or research purposes, including highly complex and/or confidential financial/business documents.

Draft, proofread and edit materials for accuracy, consistency and clarity.

Receives and screens correspondence, composing and preparing responses.

Monitor and maintain dept recordkeeping systems, including highly sensitive and/or critical administrative and financial data.

Serve as liaison to support service departments to request and coordinate provision of needed services.

Provide positive and effective customer service that supports departmental and hospital operations.

Minimum Qualifications Education: Bachelors Degree or equivalent experience

Experience: Minimum 3 years' relevant administrative experience in supporting an executive/leader and/or in a complex, fast-paced environment. Five years' experience preferred.

Analytical skills to resolve problems that require the use of basic scientific, mathematical, or technical principles.

Ability to communicate effectively both orally and in writing and provide empathy in difficult interpersonal situations.

The posted pay range is Boston Children's reasonable and good-faith expectation for this pay at the time of posting. Any base pay offer provided depends on skills, experience, education, certifications, and a variety of other job-related factors. Base pay is one part of a comprehensive benefits package that includes flexible schedules, affordable health, vision and dental insurance, child care and student loan subsidies, generous levels of time off, 403(b) Retirement Savings plan, Pension, Tuition and certain License and Certification Reimbursement, cell phone plan discounts and discounted rates on T-passes.

Experience the benefits of passion and teamwork. Boston Children's Hospital is an Equal Opportunity Employer. We do not discriminate on the basis of race, religion, color, gender, sexual orientation, pregnancy, national origin, ancestry, ethnicity, age, disability, military or veteran status or any other classification protected by law in hiring, promotion, compensation and other terms and conditions of employment.

Boston Children's Hospital collects and maintains information regarding gender, race, and ethnicity for equal opportunity compliance purposes. Boston Children's Hospital also is subject to various government recordkeeping and reporting requirements for the administration of civil rights laws and regulations.