Executive Assistant

Title: Executive Assistant

Job Description:

Salary

$32.05 - $38.45 Hourly

Location 

FC 1501 Blue Spruce, CO

Job Type

Regular

Job Number

202600207

Department

Human Services

Full/Part Time

Full Time

Overview

At the Larimer County Department of Human Services, we strive to be responsive and provide timely resources in partnership with our community so that individuals and families are healthy, supported, and safe. We are seeking a highly motivated, innovative, and enthusiastic staff member to join our Operations and Organizational Development Division as an Executive Assistant.

The Administrative Coordinator performs executive administrative functions and manages division administrative support processes and projects.

This is a hybrid position that requires at least one day per week in the office. You must have adequate internet access and a dedicated remote workspace. Larimer County provides an annual remote work stipend to help with equipment and office supply needs.

Three professional references with valid contact information are required to be submitted as part of this application.

Responsibilities

 

What you'll be doing:

• Establishing and maintaining office management systems, processes, forms, and standard operating procedures; monitoring administrative support functions to ensure alignment with department policies and expectations.

• Providing confidential, high-level administrative support to the Division Manager and Division Administrative Team.

• Coordinating meeting and travel arrangements, including working with agents, planners, and facilities to ensure accurate and seamless logistics.

• Drafting and researching original correspondence related to policies, procedures, departmental positions, and other administrative matters on behalf of division leadership.

• Conducting research on administrative issues independently or as part of project teams; develop recommendations, present options, and assist with implementation.

• Serving as scribe for internal and external meetings, capturing accurate notes and action items.

• Coordinating and scheduling meetings and events, including reservations and location logistics.

• Serving as the Division representative for onboarding and offboarding Operations staff.

• Utilizing advanced scheduling, documentation, visualization, and AI-enabled tools such as Google Gemini and NotebookLM to improve workflows and reduce administrative barriers.

• Performing other duties as assigned.

To view the full job description, visit -   https://www.larimer.gov/hr/careers/job-descriptions#/app/detail/Administrative_Coordinator

What we're looking for:

• Knowledge of advanced features within Google Workspace, including Drive, Docs, Sheets, Slides, and Forms, and the ability to integrate these tools into daily operations.
• Familiarity with emerging generative AI tools such as Google Gemini, NotebookLM, and Zoom AI Companion, including practical applications in an administrative environment such as drafting correspondence, summarizing reports, and supporting project planning.
• Knowledge of basic project management principles, including tracking milestones, managing deadlines, and coordinating resources.
• Skill in using Google-based tools to support project coordination, organization, workflow improvement, and operational efficiency.

 

Qualifications

All candidates will be screened for the following required minimum qualifications. Any candidate who does not meet all of the qualifications listed as required will be eliminated from the process.
 

• Five (5) years of experience in a directly related field or in the performance of similar duties and responsibilities required.

Benefits

Here’s what Larimer County offers for all Regular, Limited Term, and Appointed positions:

•  Medical, Dental, and Vision benefits
•  FSA or HSA (depending on the medical plan)
•  Short- and Long-Term Disability
•  Employee Assistance Program
•  Basic Life/AD&D Insurance
•  Accident and Critical Illness Insurance
•  Retirement Plan 401(a) with employer match
•  457(b) Deferred Compensation
•  Generous paid time off, including vacation, sick leave, and holidays

Want to dive into the details? Check out Larimer County's Benefits. https://www.larimer.gov/hr/benefits

 

Supplemental Information

Position will be located at one of the following three locations: 1501 Blue Spruce Drive, Fort Collins, CO 2555 Midpoint Drive, Fort Collins, CO 200 Peridot Avenue, Loveland, CO

An offer of employment is contingent upon the successful completion of required pre-employment checks or testing.

Larimer County is an Equal Opportunity Employer and prohibits discrimination and harassment in all employment practices on the basis of race, color, religion, sex (including pregnancy, gender identity or expression, and sexual orientation), national origin, marital status, disability, genetic information, age, military status, or any other characteristic protected by law or regulation.