Executive Assistant

Title: Executive Assistant

Location: Sydney Australia

time type: Full time

job requisition id: JR_048797

Job Description:

We're looking for an experienced Executive Assistant to support 2-3 Senior Leaders across the Product organization, with an equal split of support across each leader. This is a high-trust, high-impact role at the heart of a fast-paced product organization. You'll bring calm, structure and momentum - owning complex diary management, travel coordination, expenses, and the planning and delivery of team events and leadership forums.

If you thrive on being the person who keeps everything running smoothly, can confidently manage multiple priorities, and enjoy partnering with senior stakeholders, this role will suit you.

What You'll Do

• Manage end-to-end diaries for 2-3 Senior Leaders (equal split), proactively resolving clashes and protecting focus time.

• Coordinate complex meetings: stakeholders, agendas/pre-reads, rooms/Teams links, and action follow-ups.

• Arrange domestic and international travel end-to-end, including contingencies and last-minute changes.

• Manage expense claims and approvals accurately and on time, ensuring policy compliance and correct coding.

• Coordinate team events/offsites and leadership forums (virtual/in-person), including vendors, comms, run sheets and logistics.

• Draft, format and quality-check leader communications, briefings and presentation materials.

• Maintain organized records and shared team spaces (Teams/SharePoint/OneDrive) for fast access and governance.

• Continuously improve ways of working - templates, meeting hygiene and repeatable admin processes that reduce friction.

Qualifications & Experience

• 5+ years' experience as an Executive Assistant (or senior admin) supporting multiple senior leaders.

• Demonstrated strength in complex diary management, prioritization and stakeholder coordination.

• Proven experience coordinating travel end-to-end and managing expenses (claims, approvals, compliance).

• Experience planning and delivering team events/offsites with strong attention to detail.

• High proficiency in Microsoft 365 (Outlook, Teams, Word, PowerPoint, Excel) and document/presentation polish.

• High discretion, sound judgment and the ability to thrive in a fast-paced, changing environment.

Working Model

Hybrid: a blend of onsite and remote work, aligned to business needs and key leadership/team moments.

Our Commitment

We welcome applicants from diverse backgrounds and experiences. If you don't meet every requirement but believe you can thrive in this role, we encourage you to apply.

Joining us is more than saying "yes" to making the world a healthier place. It's discovering a career that's challenging, supportive and inspiring. Where a culture driven by excellence helps you not only meet your goals, but also create new ones. We focus on creating a diverse and inclusive culture, encouraging individual expression in the workplace and thrive on the innovative ideas this generates. If this sounds like the workplace for you, apply now! We commit to respond to every applicant.