Executive Assistant, Administrator

Executive Assistant/Administrator: 26-01397

 New York, NY

Job Category: Project / Program / Product Management & Architecture

Job Number: 26-01397

Country: US

Job Description

Primary Skills: Executive Support (Expert), Financial Admin (Proficient), HR Admin (Proficient), Event Planning (Expert), Data Management (Proficient)
Contract Type: W2 
Duration: 12 Months (Possibility of conversion)
Location: New York, NY -10036 (Hybrid - 4 Days onsite)
Pay Range: $30 - $32 per hour
Shift: Can vary, ex: 8:30 am – 5:00 pm; 9:00 am – 6:00 pm

Job Summary: 

This role provides comprehensive executive and administrative support within an Investment Banking environment. Responsibilities include managing complex schedules, coordinating events, and overseeing financial and HR administration. The ideal candidate will be a proactive problem-solver with excellent communication and organizational skills.

Key Responsibilities:

• Lead the planning and execution of department events.
• Provide senior-level administrative and operational support to executives and their teams.
• Manage information through customized reporting and data integration for process improvement.
• Coordinate and monitor departmental budgets and process invoices/expense claims.
• Develop and mentor junior administrative staff.

Must-Have Skills:

• 5-7 years of progressive administrative/professional support experience.
• In-depth verbal and written communication, collaboration, analytical, problem-solving, and organizational skills.
• Specialized knowledge from education and/or business experience, particularly within financial services.

Industry Experience: Banking/ Investment Banking