Executive Assistant

Title: Executive Assistant

Location: Washington, District of Columbia, 20001, United States

Department: Admin

Requisition Number: EXECU001189

 Full-Time

Job Description:

We are seeking a highly organized, proactive, and detail-oriented person to join us in a unique and exciting role. As an Executive Assistant supporting multiple litigators, you will play a key role in managing the operations of a dynamic and fast-paced team. This critical role requires a dynamic professional who thrives in a fast-paced environment and can manage a high volume of activity with precision and discretion. You will be in the middle of everything, from working with our clients, organizing internal meetings, and managing billing and financial data.

Our ideal candidate is a reliable, resourceful, and trusted team player who consistently goes above and beyond to support the success of the Litigation team.

 

Responsibilities and Duties:

Partner Support

1. 1. Monitors and manages phone calls, emails, and correspondence with professionalism and urgency.
   2. Manages and coordinates schedules, arranges travel logistics, and updates calendars.
   3. Manages timekeeping, billing, and prepares expense reimbursements, including credit card expense reconciliation.
   4. Prepares presentations for speaking engagements and events.

Client Support

1. 1. Directs engagement with clients and external colleagues, including expert witnesses and co-counsel.
   2. Coordinates client matters, engagement letters, billing rates, statements, etc.
   3. Prepares and edits client correspondence.
   4. Maintains filing systems and projects, manage action items.

Other Duties

1. 1. Handles e-filing in district and state court systems.
   2. Coordinates and assists with trial preparation including depositions, discovery, trial binders and working with various vendors.
   3. Prepares Client/Matter Information Memorandum (“CIM”) conflicts check emails as well as CIM forms to be submitted to the Records.
   4. Participate in other activities as needed.

 

Knowledge, Skills and Abilities:

• A four-year college degree is preferred but not required.
• Eight to ten years of executive-level work experience supporting senior level leader(s) in a legal department within a similarly sized, multi-office professional services organization.
• Litigation experience is required.
• Strong executive management and administrative skills include word processing, general office procedures, filing techniques, managing email, maintaining project calendars, organizing work, and working with a wide spectrum of individuals.
• Strong proofreading skills, organizational skills, grammar and attention to detail are essential.
• Confidential, respectful and attentive; able to work with individuals at all levels in the organization as well as clients.
• Able to work with limited direction and supervision.
• Handles diverse tasks, is a team player and internal/external liaison between the individuals being supported and the partnership, departments, personnel, clients and vendors.
• Communicates accurately and professionally with internal and external clients and maintains total confidentiality in all matters.
• Manages a heavy workload with ability to prioritize projects and daily work to ensure timely completion of deliverables.
• High level of proficiency in the use of Microsoft Office programs, especially MS Word, MS Excel, MS PowerPoint and Outlook are required.
• Knowledge of Aderant and iTimekeep desired but not required.

This is a hybrid role and will require on-site presence 3-4 days per week. The salary ranges for this position vary depending on the geographic location and other factors such as experience, internal equity, market data, and job-related considerations. The range for this position is from $85,000- $110,000 with offers contingent upon the various factors. The firm’s compensation strategy includes not just a base salary but also comprehensive benefits such as healthcare, paid time off, discretionary merit bonuses, life and disability insurance, retirement plans and tailored learning opportunities.

Eversheds Sutherland (US) LLP is committed to promoting diversity and inclusion within our Firm and in the larger legal profession. We believe that diverse skills, knowledge and viewpoints make us a stronger firm. Eversheds Sutherland (US) LLP maintains a policy of affording all employees and applicants equal employment opportunities without regard to actual or perceived race, color, religion, sex (including pregnancy, childbirth, lactation and related medical conditions), sexual orientation, gender (including gender identity or expression or transgender status), national origin, age, disability, genetic information, marital or familial status, domestic violence victim status, ancestry, amnesty, citizenship status, ethnicity, military and veteran status, or any other characteristic protected by applicable law. Unlawful discrimination, harassment and retaliation will not be tolerated in any of the Firm’s offices or any other work-related setting. Qualified individuals with a disability may request a reasonable accommodation in order to apply for a position or to enable them to perform the essential functions of a position for which they are otherwise qualified. EEO.