Executive Assistant

Title: Executive Assistant Job Details | Nestle Operational Services Worldwide SA

Location: Rhodes , NSW Australia

Work Type: Hybrid

Job Description:

Joining Nestlé means you are joining the largest food and beverage company in the world. At our very core, we are a human environment - passionate people driven by the purpose of enhancing the quality of life and contributing to a healthier future.

We are looking for an exceptional and motivated Executive Assistant and Office Administrator to join our Marketing and Communications & Corporate Affairs teams in Rhodes.

In this role, you will join a collaborative team where you will be a strong team player with a history of delivering results in a dynamic environment. This position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.

A day in the Life

Reporting to our Marketing & Communications Director Oceania, a day in the life will look like:

• Maintain calendar, including scheduling meetings, appointments, and engagements for the Director of Marketing and Communication and Director Corporate Affairs.
• Providing timely and effective administrative support to stakeholders, including expenses, budgets, catering and meeting related needs.
• Organisation of domestic and detailed international business-related travel
• End-to-end event management of internal and external team business activities, including various monthly and quarterly business meetings
• Ability to organise and support on fun and engaging Marketing functions
• Collate and manage documents requiring approval by senior stakeholders
• Maintain team organisation chart and contact lists
• Proactive preparation of agendas, minutes, consolidating of presentations, and liaising with presenters.
• New team member inductions and on-boarding
• Manage end to end process of purchase orders, including any issue resolution with parked and blocked purchase orders
• Close collaboration with departmental EA peers

What will make you successful

• 5+ years of demonstrated experience as an executive assistant.
• Demonstrated track record in managing senior executives who interact with key internal and external stakeholders.
• You will be a strong, interactive and approachable team player with a history of delivering results in a high pressure and dynamic environment.
• Strong communication skills, verbal and written and organisational skills
• You will be an interactive and collaborative team player
• Trusted point of contact, ensuring discretion and confidentiality at all times.
• Demonstrated computer competency in MS office applications, calendar management, Concur, and communications technology.

Applicants must be eligible to work in Australia.

Applicants may be required to undergo pre-employment checks, including but not limited to health checks, prior to appointment to this role.

Benefits

You will have the chance to work with an outstanding and highly engaged team, build and grow your career with an inclusive, global FMCG leader.

In addition, we offer:

• Hybrid working model
• Access to 5 additional days of leave to support your health and wellbeing
• Varied career experiences and personalised development support
• Wellbeing benefits including vaccinations and health insurance discounts
• Diversity & Inclusion initiatives and program
• Paid parental and partner leave
• Purchase Leave Scheme
• Volunteering leave, Sports leave, Emergency Services leave
• Discounted Nestlé products
• Salary Sacrifice to Superannuation

Our Story

At Nestlé, we want to help shape a better and healthier world, inspire people to live healthier lives and deliver impact at a scale and pace that makes a difference. We do this by fostering an inclusive, diverse, and collaborative environment, embracing innovation, and empowering people and teams to win.

We aim to hire respectful, curious, value driven and inspiring people who care about the people's lives that we touch every single day.

The Opportunity

Joining Nestlé means you are joining the largest food and beverage company in the world. At our very core, we are a human environment - passionate people driven by the purpose of enhancing the quality of life and contributing to a healthier future.

We are looking for an exceptional and motivated Executive Assistant and Office Administrator to join our Marketing and Communications & Corporate Affairs teams in Rhodes.

In this role, you will join a collaborative team where you will be a strong team player with a history of delivering results in a dynamic environment. This position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.

A day in the Life

Reporting to our Marketing & Communications Director Oceania, a day in the life will look like:

• Maintain calendar, including scheduling meetings, appointments, and engagements for the Director of Marketing and Communication and Director Corporate Affairs.
• Providing timely and effective administrative support to stakeholders, including expenses, budgets, catering and meeting related needs.
• Organisation of domestic and detailed international business-related travel
• End-to-end event management of internal and external team business activities, including various monthly and quarterly business meetings
• Ability to organise and support on fun and engaging Marketing functions
• Collate and manage documents requiring approval by senior stakeholders
• Maintain team organisation chart and contact lists
• Proactive preparation of agendas, minutes, consolidating of presentations, and liaising with presenters.
• New team member inductions and on-boarding
• Manage end to end process of purchase orders, including any issue resolution with parked and blocked purchase orders
• Close collaboration with departmental EA peers

What will make you successful

• 5+ years of demonstrated experience as an executive assistant.
• Demonstrated track record in managing senior executives who interact with key internal and external stakeholders.
• You will be a strong, interactive and approachable team player with a history of delivering results in a high pressure and dynamic environment.
• Strong communication skills, verbal and written and organisational skills
• You will be an interactive and collaborative team player
• Trusted point of contact, ensuring discretion and confidentiality at all times.
• Demonstrated computer competency in MS office applications, calendar management, Concur, and communications technology.

Applicants must be eligible to work in Australia.

Applicants may be required to undergo pre-employment checks, including but not limited to health checks, prior to appointment to this role.

Benefits

You will have the chance to work with an outstanding and highly engaged team, build and grow your career with an inclusive, global FMCG leader.

In addition, we offer:

• Hybrid working model
• Access to 5 additional days of leave to support your health and wellbeing
• Varied career experiences and personalised development support
• Wellbeing benefits including vaccinations and health insurance discounts
• Diversity & Inclusion initiatives and program
• Paid parental and partner leave
• Purchase Leave Scheme
• Volunteering leave, Sports leave, Emergency Services leave
• Discounted Nestlé products
• Salary Sacrifice to Superannuation

Our Story

At Nestlé, we want to help shape a better and healthier world, inspire people to live healthier lives and deliver impact at a scale and pace that makes a difference. We do this by fostering an inclusive, diverse, and collaborative environment, embracing innovation, and empowering people and teams to win.

We aim to hire respectful, curious, value driven and inspiring people who care about the people's lives that we touch every single day.