Executive Assistant

Title: Executive Assistant

Location: Madison United States.

Work Type: Full Time - Hybrid

Job Description:

Role Snapshot

An Executive Assistant provides high-level administrative support to designated C-Suite executives. This role requires a strong sense of discretion, confidentiality, and the ability to make sound decisions independently. The role requires the ability to manage multiple priorities, coordinate complex schedules, and handle sensitive information with integrity. This role is essential in ensuring the smooth operation of the executive office and supporting the leadership team in meeting organizational objectives.

Salary Range

$75,000 - $85,000

The base pay offered for this position may vary within the posted range based on your job-related knowledge, skills, and experience.

Hybrid Work Location

• This position will be hybrid, having the regional availability to come in our office Three days a week. Our office location: WPS Corporate Center Building - 1717 W. Broadway in Madison, WI.
• Onsite work will be tailored for team cohesion, strategy, planning, and collaboration.

How do I know this opportunity is right for me? In this role you will:

• Coordinate and manage complex C-Suite calendars and scheduling, ensuring efficient time management for executives.
• Provide onsite and virtual support for meetings, including preparation and coordination of logistics.
• Prepare correspondence, reports, presentations, agendas, and meeting minutes using various business applications.
• Arrange business travel and coordinate on-site, off-site, hybrid, and virtual meetings.
• Lead special projects focused on process improvements and operational efficiencies.
• Prepare responses to routine correspondence and inquiries, ensuring timely and professional communication.
• Assist with regulatory filings as needed, maintaining accuracy and compliance.
• Coordinate and submit expense reports, ensuring adherence to company policies.
• Compile and manage team weekly reports, ensuring data is accurate and delivered on time.
• Handle sensitive information and maintain strict confidentiality.

Minimum Qualifications

• Bachelor's Degree in related field or equivalent combination of education and work experience.
• 4 or more years of experience providing high-level administrative support, with proven success in supporting C-suite executives.
• Exceptional ability to manage competing priorities with a strong aptitude for decision-making and time management.
• Proficiency in meeting technology, including setting up and troubleshooting platforms like MS Teams, and other virtual meeting tools.
• Excellent verbal and written communication skills, with the ability to interact effectively with individuals at all levels, demonstrating professionalism and clarity.
• Proven ability to prioritize and manage multiple assignments while maintaining focus on both short-term deadlines and long-term objectives.
• Proactively identifies and solves problems, demonstrating resourcefulness and creativity while driving operational efficiencies and leveraging technology to streamline processes.

Remote Work Requirements

• High speed cable or fiber internet
• Please review Remote Worker FAQs for additional information

Benefits

• Remote and hybrid work options available
• Performance bonus and/or merit increase opportunities
• 401(k) with a 100% match for the first 3% of your salary and a 50% match for the next 2% of your salary (100% vested immediately)
• Competitive paid time off
• Health insurance, dental insurance, and telehealth services start DAY 1
• Professional and Leadership Development Programs

Who We Are

WPS, a health solutions company, is a leading not-for-profit health insurer and federal government contractor headquartered in Madison, Wisconsin. WPS offers health insurance plans for individuals, families, seniors and group health plans for small to large businesses. We process claims and provide customer support for beneficiaries of the Medicare program and manage benefits for millions of active-duty and retired military personnel across the U.S. and abroad. WPS has been making healthcare easier for the people we serve for nearly 80 years. Proud to be military and veteran ready.

Culture Drives Our Success

WPS' culture is where the great work and innovations of our people are seen, fueled and rewarded. We accomplish this by creating an open and empowering employee experience. We recognize the benefits of employee engagement as an investment in our workforce-both current and future-to effectively seek, leverage, and include differing and unique perspectives that fuel agility and innovation on high-performing teams. This results in people bringing their authentic selves to work every day in an organization that successfully adapts to business changes and new opportunities.

We are proud of the recognition we have received from local and national organization regarding our culture and workplace: WPS Newsroom - Awards and Recognition.