Executive Assistant

Executive Assistant

locations

Remote - US

time type

Full time

job requisition id

JR1272

At iRhythm, you’ll have the opportunity to grow your skills and your career while impacting the lives of people around the world. iRhythm is shaping a future where everyone, everywhere can access the best possible cardiac health solutions. Every day, we collaborate, create, and constantly reimagine what’s possible. We think big and move fast, driven by our commitment to put patients first and improve lives. We need builders like you. Curious and innovative problem solvers looking for the chance to meaningfully shape the future of cardiac health, our company, and your career

About This Role:

We are seeking strategic, proactive Executive Assistant to support iRhythm’s Chief Legal Officer and SVP, Quality & Regulatory (QARA) and drive organizational impact across iRhythm.

This role provides dedicated, split support across both the Legal and Quality & Regulatory functions, requiring agility, sound judgment, and the ability to seamlessly manage priorities across two critical enterprise leaders. This role goes beyond traditional administrative work — serving as a trusted advisor and operational partner who enables leaders to focus on what matters most.

The Executive Assistant team at iRhythm plays a critical role in connecting priorities, anticipating needs, and ensuring execution at speed and scale. EAs are expected to balance precision in execution with strategic foresight, supporting enterprise alignment, communication, and deliverable management.

Our ideal EAs are strategic thinkers, master organizers, and strong communicators who thrive in dynamic environments and see around corners to make things happen.

Key Responsibilities

Strategic Partnership & Leadership Support

• Serve as a trusted partner to executives, helping manage priorities, align calendars to strategic milestones, and create space for high-impact work.
• Anticipate needs and proactively address issues before they arise, ensuring leaders stay ahead of key decisions and commitments.
• Prepare executive-level materials, presentations, talking points, QBR/Board decks, and communications, that clarify and advance business priorities.
• Partner with business leaders to track deliverables end-to-end, ensuring follow-through, accountability, and momentum on initiatives.
• Support litigation and regulatory tracking, including maintaining critical deadlines, coordinating with outside counsel or regulatory stakeholders, and ensuring proactive follow-up.
• Support audit and inspection readiness efforts in partnership with Quality leadership by organizing documentation, tracking preparation milestones, and maintaining structured systems.
• Operate with a chief-of-staff mindset — synthesizing priorities across Legal and QARA, aligning stakeholders, and driving accountability on key initiatives.
• Ensure materials are handled with strict confidentiality and precision.

Executive Communications & Influence

• Draft and review sensitive communications related to legal, compliance, regulatory, and governance matters, exercising sound judgment and discretion.
• Support internal communications alignment across Legal and QARA initiatives to ensure clarity and smooth execution.
• Represent executives and the company with professionalism and discretion in all internal and external interactions.
• Foster clear, consistent communication channels between leadership and teams to enable transparency, clarity, and trust.

Operational Excellence

• Manage complex calendars, travel, and event logistics with a focus on strategic prioritization and efficiency.
• Plan and execute meetings, offsites, and team events, ensuring strong meeting hygiene (agendas, minutes, action tracking, decision logs).
• Use tools such as Teams Planner, Smartsheet, SAP Concur, and CoPilot/AI to streamline administrative tasks and manage deliverables efficiently.
• Identify and implement process improvements that enhance cross-functional efficiency and reduce administrative friction.
• Provide light project coordination for executive-driven initiatives by tracking key milestones, action items, and dependencies to support timely execution.
• Support leaders by translating priorities into simple plans and tracking mechanisms, monitoring progress, and flagging risks or gaps to enable informed decisions.
• Maintain and monitor litigation, compliance, and regulatory calendars to ensure critical deadlines are anticipated and met.
• Provide administrative support for regulatory submissions, including final document correlation and quality review (ensuring completeness, proper formatting, pagination, and organization of PDFs and submission materials).
• Support documentation organization within SharePoint and other systems to enhance audit readiness and inspection preparedness.

Cross-Functional Collaboration

• Build trusted relationships across iRhythm to facilitate collaboration and seamless information flow.
• Partner with other Executive Assistants to establish consistent standards, share best practices, and coordinate cross-functional support.
• Act as a connector across teams, ensuring day-to-day execution aligns with enterprise goals and leadership priorities.
• Serve as a key liaison with external counsel, regulators, auditors, and internal compliance partners as appropriate.
• Coordinate cross-functional preparation for audits, inspections, Board reporting, or regulatory milestones.

Continuous Improvement & Development

• Contribute to the evolution of the EA Center of Excellence, standardizing templates, tools, and playbooks (agenda, minutes, RACI, board prep).
• Lead or participate in EA community initiatives (AI enablement, budgeting best practices, event standardization).
• Model adaptability, curiosity, and professional growth — helping shape the next generation of strategic EAs at iRhythm.

About You

Experience

• 8+ years of experience supporting senior executives in dynamic, growth-oriented environments (public-company or scale-up experience preferred). Experience in MedTech, life sciences, or other regulated industries is beneficial.
• Proven ability to operate with discretion, foresight, and judgment in high-visibility or confidential contexts (e.g., CEO, CFO, Legal).
• Experience supporting Legal, Compliance, Quality, Regulatory, or other risk-sensitive executive functions strongly preferred.
• Paralegal training or exposure to litigation processes is a preferred but not required.

Core Capabilities

• Strategic mindset: Connect details to strategy; anticipate needs before they surface.
• Operational mastery: Drive clarity through structure: calendars, deliverables, and meeting hygiene. Experience with Project Management is strongly preferred.
• Communications excellence: Clear, concise, and professional writing; can represent leadership voice effectively.
• Execution agility: Thrives on complexity; excels at multitasking and meeting deadlines under pressure.
• Relationship builder: Collaborative, trustworthy, and culturally attuned, builds strong partnerships across all levels.
• Digital fluency: Advanced proficiency in Microsoft Office, Teams, SharePoint, Smartsheet, SAP Concur, and AI tools (e.g., Copilot).
• Integrity & discretion: Handles sensitive and confidential information with professionalism and sound judgment.
• Risk & Compliance Awareness: Understands the importance of legal privilege, regulatory rigor, and documentation integrity in highly regulated environments.
• Documentation Precision: Exceptional attention to detail in document review, formatting, organization, and completeness.
• Enterprise Prioritization: Able to balance competing executive needs while maintaining strategic alignment and operational execution.

Education

• Bachelor’s degree preferred or equivalent professional experience.

Location:

Remote - US

Actual compensation may vary depending on job-related factors including knowledge, skills, experience, and work location.

Estimated Pay Range

$103,000.00 - $134,000.00