Executive Assistant

Executive Assistant

Baltimore, Maryland

Full-Time

8.30a- 5.00p

Hybrid

USD $70,000.00/Yr.

USD $80,000.00/Yr.

14131

Job Description

About Us

Overview

We're hiring an Executive Assistant for our Home Office location in Baltimore, Maryland!

The Executive Assistant for Brightview Senior Living will provide a wide range of support to various members of our Development Team, helping advance the company's objectives and goals by creating a disciplined and systematic approach to prioritizing the team's schedule and interactions with others.

Working in a hybrid office setting, the Executive Assistant will be responsible for managing complex calendars, scheduling meetings and travel, creating presentations, as well as playing a key role in managing projects that are essential in Brightview’s continued success and future growth!

The ideal candidate is intellectually curious, highly organized, and adept at managing multiple tasks, projects, and competing priorities in a fast-paced environment. They possess the foresight to anticipate needs, take initiative and the sound judgment and decision-making skills necessary to navigate challenges with professionalism and discretion.

If you’re a proactive, solutions-oriented professional who thrives on staying ahead of the curve, we’d love to hear from you!

Responsibilities

• Consistently and genuinely demonstrate the STARS principles of Service, Teamwork, Action, Reputation and Success in all activities and interactions.

• Provide general clerical and administrative support to the Development team.

• Prepare expense reports and invoices for payment.

• Arrange travel including air, train, car rentals, and hotel.

• Manage calendars including scheduling, accepting, and declining meetings and appointments on behalf of managers.

• Coordinate meetings and conferences including preparing agendas, coordinating logistics such as room reservations, meals, transportation, and equipment, securing outside presenters, preparing handouts and other support materials.

• Coordinate conference calls including setting up on-line document access.

• Create presentations, reports, and spreadsheets.

• Proofread, edit, compose and draft correspondence on behalf of assigned executives.

• Support Development executives with tasks and projects related to all phases of the real estate development life cycle, from site identification and due diligence through entitlements, approvals, financing, construction, and project completion.

• Assist and leverage the GIS Analyst in aggregating demographic data and other market information to support Development research, analysis, and project needs.

• File and copy documents as needed.

• Disseminate information by using the telephone, mail services, Web sites, and e-mail.

• Organize and maintain paper and electronic files.

• Manage various projects.

• Other duties as assigned.

Salary Range

USD $70,000.00 - USD $80,000.00 /Yr.

Compensation Disclosure

The salary range mentioned above reflects the potential pay for this role and does not include bonuses or additional incentives (if applicable), nor does it include the value of our benefit program. Offers will consider factors like experience, qualifications, location, community size (if relevant), certifications/training, etc. Brightview regularly reviews and adjusts compensation ranges.

Qualifications

• Two year degree and at least three years administrative experience; or equivalent combination of education and experience.
• Advanced skills in MS Office products including Excel, Word, PowerPoint, Sharepoint and Outlook.
• Proficiency with Internet software.
• Ability to prioritize, organize and manage multiple tasks and work in a fast paced environment.
• Ability to communicate effectively in English.
• Excellent written communication skills including proper grammar and professional writing.
• Excellent interpersonal and communication skills.
• Knowledge of office equipment operations.