Executive Assistant

Executive Assistant

Location: Sydney or Brisbane, Australia

Role Type: Permanent

Work Hours: Fulltime (Hybrid)

Job Description:

About Us

At ANZ, were shaping a world where people and communities thrive, driven by a common goal: to improve the financial wellbeing and sustainability of our customers. Our Institutional bank helps our largest customers move trade and capital around the region, providing our people with great opportunities to build their technical expertise and their careers.

About the Role

As an Executive Assistant, you will provide administrative support to the Head of Capital Markets and Head of Balance Sheet (both based in Sydney). The role also includes supporting and coordinating marketing events for the Capital Markets business globally, and providing operational support to the Australia desks.

Banking is changing and we're changing with it, giving our people great opportunities to try new things, learn and grow. Whatever your role at ANZ, you'll be building your future, while helping to build ours.

Role Type: Permanent

Role Location: Sydney or Brisbane

Work Hours: Fulltime (Hybrid)

What will your day look like?

Administration (accountabilities include, but are not limited to):

• Provide Executive Assistant support to the Head of Capital Markets and Head of Balance Sheet, and provide general administrative support to senior directors within the business as required.
• Provide a professional and credible interface for the Head of Capital Markets and Balance Sheet Trading businesses to clients and stakeholders, both internal and external.
• Provide support / guidance for the Australia team on key ANZ administrative systems and business processes including travel and logistics co-ordination.
• Prepare and distribute agendas, presentations and other relevant information for executive meetings as required. Maintain minutes and action logs for leadership and committee meetings, tracking actions, and handle confidential information with discretion.
• Manage requirements for deal roadshows, conferences and functions hosted or run by Australia senior executives, including compiling pitch book (marketing) materials.
• Maintain minutes and action logs for leadership and committee meetings, tracking actions to closure, and handle confidential information with discretion.
• Support directors in relation to Gifts & Entertainment and timely T&E approvals

Events:

• Coordinate awards submissions and assist with events for Capital Markets.
• Coordinate smaller business-focused events, in-house boardroom events and bespoke customer round-tables.
• Support the logistics and execution of Capital Markets sponsorships and events (, e.g. Kanga, ASF Gala Dinner, ANZ Debt Conference).

What will you bring?

To grow and be successful in this role, you will ideally bring the following:

• Demonstrated initiative and persistence in proactively resolving issues such as billing and T&E.
• Experience as a personal assistant to senior executives, including managing schedules, project work and events.
• Proven knowledge of administrative systems and business processes in a large corporation, and proficiency in Microsoft Office.
• Exceptional organisational skills, with the ability to prioritise and manage conflicting demands professionally.
• Ability to work autonomously and as part of the broader team, building strong relationships through excellent interpersonal skills.
• Experience building business presentations and marketing material independently, with high-level guidance from the business.
• Advantageous: financial services experience, a business manager-type role in a fast-paced organization/ environment, or a degree in business or marketing.

You're not expected to have 100% of these skills. At ANZ a growth mindset is at the heart of our culture, so if you have most of these things in your toolbox, we'd love to hear from you.

So why join us?

From the moment you join ANZ, youll be doing meaningful work that will shape a world where people and communities thrive.

But its not just our customers wholl feel your impact. Youll feel it too. Because at ANZ, youll have the resources, opportunities, and support you need to take the next big step in your career.

Were a diverse bunch at ANZ in different roles, different locations, doing different things. Thats why we have a range of flexible working arrangements, so our people can make work, work for them. We also provide a range of benefits including access to health and wellbeing services and discounts on selected products and services from ANZ and more.

At ANZ, youll be part of an organisation where the different backgrounds, perspectives and life experiences of our people are celebrated. Thats because were committed to building a workplace that reflects the diversity of the communities we serve. We welcome applications from everyone and encourage you to talk to us about any adjustments you may require to our recruitment process or the role itself. If youre a candidate with a disability or access requirement, and have an enquiry about the support provided, please let us know on your application or visit ANZ Accessibility and Inclusion Programs for alternate contact methods.

To find out more about working at ANZ, visit https://www.anz.com.au/careers. You can apply for this role by visiting ANZ Careers and searching for reference number: 126982.