Executive Assistant

Title: Executive Assistant

Location: Los Angeles CA United States

The Executive Assistant (EA) will report to the EVP, Head of Scripted Creative and the VP of Content Sales & Distribution who focus on scripted series development, current series, and content sales. The EA is responsible for a high volume of tasks, including heavy calendar and phone management, general administrative duties, and sales support.

This role requires a self-starter with superior attention to detail, great organizational skills, and the ability to juggle multiple requests in high pressure situations. The successful individual will provide top support to their two executives, the larger creative team, and the creatives/producers we work with externally. This job is aimed at those who want to learn creative development, current, and/or global distribution from the ground up, with aspirations to become a producer, creative executive or sales executive.

Ideal candidate has a love for scripted programming and consumes a wide range of series, movies, books, podcasts and other media.

This role is based in Los Angeles with a hybrid in-office / remote schedule, based on business needs, and could potentially support additional LA based senior executives in the future at the sole discretion of the company.

KEY RESPONSIBILITIES

• Scheduling and calendar management across multiple time zones.
• Fielding phone calls in a professional manner, rolling calls and maintaining phone sheets for both executives.
• Maintaining and updating information: contact info, submission grids, slates.
• Providing creative support such as reviewing submissions, taking notes and tracking competitive projects.
• Working across departments with Production, Finance, and Business and Legal Affairs, Distribution to ensure all relevant creative information is communicated.
• Arrange and handle logistics for large in-person and virtual meetings and conference calls; distributing material in advance of meetings; taking notes in meetings.
• Supporting sales activities, including distributing screeners, materials, and presentations.
• Maintaining buyer contacts lists and basic sales trackers.
• Organize and book travel and accommodations; prepare travel itineraries and schedules.
• Compile expense reports on behalf of executives.
• Coordinating gifts for writers, executives, internal members of the team, and larger gift projects for writers' rooms, production gifts, etc.
• Complete detailed research on assigned projects and tasks.
• Handling high-level confidential material discreetly.
• Arranging couriers / shipments locally and internationally.

REQUIREMENTS

• 1-2 years of desk experience at a network, streamer, studio, agency, management company, production company or comparable.
• Excellent communication and phone manner.
• Calendar management experience.
• Proficient in Microsoft Office Suite, Apple and Mac products.
• Familiarity with Airtable and general tech-savvy is a plus.
• Must be reliable, efficient, and good with deadlines and time management.
• Ability to succeed under pressure.
• Entrepreneurial spirit, collaborative and positive attitude.
• Propensity towards working in a highly collaborative environment.
• Spanish language skills are an asset but not required.

Expected Salary Range: $60,000 - $65,000 USD

Why Boat Rocker?

• You'll work with a team of passionate, creative and fun individuals who have a passion for storytelling
• Competitive salary along with a comprehensive healthcare and dental benefits package, including access to an Employee Assistance Program
• Additional time off during the winter holidays
• In-person/remote hybrid work environment