Executive Administrative Partner

Executive Administrative Partner

Management

Requisition ID: 1012

Salary Range:$66,730.00 To $79,700.00 Annually

Executive Administrative Partner

Remote in the United States, Canada, or Mexico (East Coast preferred)

We currently seek an Executive Administrative Partner to join our CEO & President team. In this role you will serve as a trusted, high-judgment partner to the President & CEO by providing high-level, confidential project execution, administrative support, and coordination across internal and external stakeholders, and by acting as an operational integrator across executive priorities to ensure alignment and follow-through 

You will do invaluable work:

• Proactively manage the President & CEO’s calendar by booking and adjusting meetings, protecting deep-work time, and ensuring the President & CEO is well prepared for all meetings and engagements

• Coordinate the President & CEO’s travel arrangements, including lodging and transportation

• Collaborate with teams and team leaders across the organization to help the President & CEO respond to requests and provide essential internal feedback and guidance

• Serve as a central coordination point between the President & CEO and the Senior Leadership Team (SLT), helping track priorities, ensure follow-through on key initiatives, and facilitate clear communication across functions

• Capture, synthesize, and distribute key insights and action items from donor and stakeholder meetings to appropriate teams (e.g., Development), ensuring timely follow-up and alignment

• Coordinate virtual and in-person meeting logistics for Mercy For Animals’ board and senior leadership and leadership teams, including venue and meal arrangement, scheduling, and other preparation as needed

• Support the development of SLT and board meeting agendas, offsites, and other leadership convenings, including coordinating materials, tracking action items, and monitoring progress on agreed-upon next steps

• In collaboration with the Communications and Marketing team, proactively identify opportunities to expand the President & CEO’s public-facing and thought leadership presence within and beyond the animal protection movement, including generating ideas, drafting content, and supporting execution across social and digital platforms, media engagement, and opinion pieces in alignment with organizational priorities.

• Project-manage executive-level initiatives as assigned, including developing timelines, coordinating stakeholders, tracking deliverables, and ensuring timely execution

• Exercise sound judgment, discretion, and emotional intelligence when handling sensitive information, high-stakes communications, and complex interpersonal dynamics

• Initiate, manage, and complete special projects as assigned by the President & CEO 

• Draft letters, presentations, speeches, and other materials for the President & CEO

• Manage general inquiries to the President & CEO 

• Provide administrative and accounting support to the President & CEO including completion of expense reports

• Follow all organizational policies and procedures 

• Perform any other duties assigned

• Willingness to travel as needed

Your qualifications will take our Organizing team to the next level:

• Minimum of 5+ years’ experience in executive support, operations, strategic project management, communications, or a related field; experience directly supporting senior executives in mission-driven, fast-paced, or high-growth environments strongly preferred.

• Proactive problem-solving mindset with a knack for anticipating and removing barriers

• Excellent written and spoken communication skills, with the ability to adopt the tone,style, and judgment of another writer across audiences and platforms

• Comfortable contributing ideas for executive thought leadership and social media content, with strong judgment around tone, timing, and audience

• High degree of organization and efficiency

• Self-motivation and the ability to work well independently, manage multiple projects simultaneously, and meet deadlines

• Ability to work creatively and effectively as a member of a team

• Thorough knowledge of or willingness to learn Gmail, Google Calendar, Google Drive, and Asana

• Experience supporting senior leaders or working in fast-paced, high-visibility environments strongly preferred

• Experience coordinating cross-functional initiatives and managing projects with multiple stakeholders strongly preferred 

• High degree of discretion and comfort working with sensitive, confidential, or high-stakes information

• Willingness to maintain flexibility in work hours to support the President & CEO’s schedule, including occasional early mornings, evenings, or travel-related time zone shifts as needed to advance the organization’s mission

• Commitment to diversity, equity, inclusion, and justice and a passion for putting these concepts into practice

• Commitment to the mission and values of the organization

Compensation and Benefits (exempt)

Earn an annual salary of $66,730 - $79,700 USD, depending on qualifications. In addition to a collaborative and innovative work environment, you will be able to take part in our benefits package, including no- or low-cost health, vision, and dental insurance; generous paid time off and sick leave; and 401(k) retirement plan, with a dollar-to-dollar employer match of up to 3.5% of your annual earnings.